Advertising Operations Specialist

MediaNews Group•San Diego, CA

3d•Remote

About The Position

The Advertising Operations Specialist manages the technical setup, trafficking, and administrative coordination of advertising campaigns across digital and print products. The role ensures sales orders are accurately entered into financial systems and campaigns are executed through ad servers and print production. This is a remote position, but candidates must reside in Southern California. The position includes occasional driving between sites for work assignments, in-person training sessions, and/or meetings; employees are responsible for their own transportation. A full pre-employment background check is required.

Requirements

Exceptional accuracy in data entry and attention to detail.
Proficiency in ad servers, CRM software such as Salesforce, and the Microsoft Office Suite.
Ability to manage immediate digital deadlines alongside longer-term print production deadlines.
1–3 years of experience in media operations, trafficking, or a billing-adjacent role within a publishing or agency environment.
Must reside in Southern California.
Willingness to submit to and pass the required pre-employment checks.
Ability to transport oneself between sites as needed for occasional work assignments, in-person training, and/or meetings.

Responsibilities

Enter campaign schedules into the Order Management System (OMS), ensuring flight dates, rates, and placements match signed agreements.
Check and reserve availability for high-impact print positions and digital placements to prevent overbooking.
Reconcile delivered impressions and print runs against original orders to support accurate monthly invoicing and revenue recognition.
Upload, target, and deploy digital creative assets using Google Ad Manager or similar platforms.
Manage the print production queue and ensure high-resolution files meet CMYK color and bleed specifications.
Implement and test tracking pixels via Google Tag Manager for third-party reporting accuracy.
Verify digital banners and print PDFs meet technical specifications before launch.
Identify and resolve delivery discrepancies, broken links, and file-formatting errors in real time to minimize make-goods.
Combine data from digital dashboards and print distribution logs to create unified client performance reports.
Monitor digital campaign pacing and suggest mid-flight adjustments to achieve delivery of ordered impressions.