Advancement Operations Data Processing Coord.

Alvernia University • Reading, PA

11d

About The Position

The Advancement Operations Data Coordinator supports Alvernia University’s Division of Institutional Advancement by processing, maintaining, and stewarding advancement data, including gifts, constituent records, relationships, events, scholarships, and related reporting. The role helps ensure data integrity, timely donor stewardship, and effective fundraising and engagement operations.

The coordinator maintains accurate, complete, and consistent advancement data through timely processing, routine reviews, quality control, and audits. The position handles donor, constituent, and institutional information confidentially and in accordance with institutional policies, donor intent where applicable, regulatory and industry standards, and data privacy requirements. Working with Advancement Operations staff and the Advancement Operations Database Administrator, the coordinator supports reliable reporting, efficient workflows, and divisional priorities.

Requirements

• High school graduate or equivalent required.
• Exceptional attention to detail and critical and logical thinking abilities.
• Ability to work independently and collaboratively as a team member.
• Strong organizational skills and ability to meet deadlines consistently.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong written and verbal communication skills and ability to work effectively across departments.
• Ability to handle confidential donor and constituent information with discretion and professionalism.
• Ability to maintain accuracy and efficiency in a high-volume transactional environment.
• Attendance is required to perform the duties of the job.
• Ability to sit for prolonged periods while working at a computer.
• Ability to lift 15 pounds at times.

Nice To Haves

• Associate or bachelor’s degree preferred.
• Experience working with databases or constituent relationship management systems preferred.
• Raiser’s Edge NXT fundraising database experience strongly preferred.

Responsibilities

• Uphold and champion Franciscan ideals while aligning with Alvernia University’s mission.
• Enter and process gifts, pledges, constituent records, relationships, event participation, and other advancement data in accordance with established policies, procedures, and industry standards.
• Maintain the confidentiality, security, and appropriate handling of donor, constituent, and institutional data, including personally identifiable information.
• Maintain pledge schedules and produce pledge reminders to support fundraising and stewardship.
• Prepare and distribute batch reports, reconciliation reports, and other operational reports.
• Review and update constituent and transactional records to ensure accuracy, completeness, and consistency.
• Collaborate with the Advancement Operations Database Administrator to improve data entry workflows, operational efficiency, and data quality.
• Enter and maintain event records, participation and attendance, relationship records, constituent attributes, and other advancement-related information.
• Assist with regular data audits and validation processes to identify and correct incomplete, inconsistent, or inaccurate data.
• Follow documented Advancement Operations procedures and help maintain consistency across data entry functions.
• Provide additional advancement operations support as assigned to support donor stewardship and divisional priorities.

Benefits

• Three medical plans, dental insurance, and vision insurance.
• University-paid life and accidental death and dismemberment insurance, and long-term disability coverage; options for short-term disability and supplemental accident, critical illness, and hospital indemnity coverage.
• Flexible spending accounts.
• 403(b) retirement plan with immediate 100% vesting, a University gift contribution, and a match up to 5% of employee deferrals.
• 20 paid holidays each year, including five floating holidays.
• Possibility of flexible or hybrid work options for many roles.
• Tuition remission for employees and their dependents.
• Free access to the Medical & Counseling Center for benefit-eligible employees on the main campus.
• Employee meal plan with convenient, flexible campus dining options at a reduced cost.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED