Advancement Operations Data Processing Coord.

Alvernia University•Reading, PA

11d

About The Position

The Advancement Operations Data Coordinator supports Alvernia University’s Division of Institutional Advancement by accurately processing, maintaining, and stewarding advancement data, including gifts, constituent records, relationships, events, scholarships, and related reporting. The role helps ensure data integrity, timely donor stewardship, and operational excellence in support of fundraising and engagement efforts. It maintains accurate, complete, and consistent advancement data through timely processing, routine record maintenance, quality control, and compliance with institutional policies, donor intent where applicable, relevant regulatory and industry standards, and data privacy and confidentiality requirements. The coordinator works collaboratively with Advancement Operations staff to support efficient operations, reliable reporting, and strong donor stewardship, and upholds Franciscan ideals in alignment with the university’s mission.

Requirements

High school diploma or equivalent required.
Exceptional attention to detail, with critical and logical thinking abilities.
Ability to work independently and collaboratively as a team member.
Strong organizational skills and ability to consistently meet deadlines.
Proficiency in Microsoft Office applications, particularly Excel.
Strong written and verbal communication skills and ability to work effectively across departments.
Ability to handle confidential donor and constituent information with discretion and professionalism.
Ability to maintain accuracy and efficiency in a high-volume transactional environment.
Attendance is required to perform the duties of the job.
Ability to sit for prolonged periods while working at a desk and on a computer.
Must be able to lift 15 pounds at times.

Nice To Haves

Associate or bachelor’s degree preferred.
Experience working with databases or constituent relationship management systems preferred.
Raiser’s Edge NXT fundraising database experience strongly preferred.

Responsibilities

Uphold and champion Franciscan ideals while aligning with the Mission of Alvernia University.
Enter and process gifts, pledges, constituent records, relationships, event participation, and other advancement data according to established policies, procedures, and industry standards.
Maintain the confidentiality, security, and appropriate handling of donor, constituent, and institutional data, including personally identifiable information (PII).
Maintain pledge schedules and produce pledge reminders to support fundraising and stewardship.
Prepare and distribute batch reports, reconciliation reports, and other operational reports.
Review and update constituent and transactional records to ensure accuracy, completeness, and consistency through quality control practices.
Collaborate with the Advancement Operations Database Administrator to improve data entry workflows, operational efficiency, and data quality.
Enter and maintain event records, participation, attendance, relationship records, constituent attributes, and other advancement-related information.
Assist with regular data audits and validation to identify and correct incomplete, inconsistent, or inaccurate data.
Follow documented Advancement Operations procedures and help maintain consistency across data entry functions.
Provide additional advancement operations support as assigned to assist with donor stewardship and divisional priorities.

Benefits

Three medical plan options, plus dental and vision coverage.
University-paid life/AD&D insurance and long-term disability coverage.
Options for short-term disability and supplemental accident, critical illness, and hospital indemnity coverage for employees and their families.
Flexible spending accounts.
403(b) retirement plan with immediate 100% vesting, a University gift contribution, and a match of up to 5% of employee deferrals.
20 paid holidays each year, including 5 floating holidays.
Flexible or hybrid work options may be available for many roles.
Tuition remission for employees and their dependents.
Free access to the Medical & Counseling Center for benefit-eligible employees on the main campus.
Employee meal plan offering convenient, flexible campus dining at a reduced cost.