Advancement Operations Coordinator

DREAM • New York, NY

9d • $66,500 - $75,000 • Hybrid

About The Position

DREAM seeks an Advancement Operations Coordinator to join their Advancement team. This role provides administrative, operational, and project coordination support across the Advancement department. The Advancement Operations Coordinator serves as a key partner to Advancement leadership and works closely with various managers within the department to support the day-to-day operations that enable fundraising success. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys coordinating projects, managing multiple priorities, and building strong relationships across teams. The ideal candidate is proactive, collaborative, and eager to grow within nonprofit fundraising and Advancement Operations.

Requirements

• Bachelor's degree, required
• One to three years of experience in nonprofit development, fundraising, operations, project coordination, or administrative support; internships and relevant volunteer experience will be considered
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities
• Excellent written, verbal, and interpersonal communication skills
• Experience coordinating meetings, calendars, projects, or events in a fast-paced environment
• Ability to work collaboratively with colleagues across departments and with external stakeholders
• Strong problem-solving skills and a proactive, customer-service-oriented approach
• Proficiency with Microsoft Office and Google Workspace
• Interest in building a career in nonprofit fundraising, advancement, or operations
• A strong belief in the mission and values of DREAM, including the belief that all students can succeed and a deep desire to make a difference in the lives of our students, families, and community.

Nice To Haves

• Experience with Salesforce or another CRM, preferred

Responsibilities

• Support routine Salesforce updates, donor activity tracking, and portfolio administration in partnership with the Database Manager and Advancement Operations Manager.
• Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings.
• Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials, as assigned.
• Support the preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources.
• Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities, including scheduling, agendas, meeting materials, note-taking, and follow-up.
• Maintain departmental calendars, shared resources, operational documentation, and other administrative tools that support the efficient day-to-day functioning of the Advancement team.
• Coordinate cross-functional operational workstreams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities, and other administrative functions.
• Partner with the Database Manager to support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, and identify data inconsistencies for review.
• Provide administrative support for departmental reporting, process improvements, and special projects that strengthen Advancement operations.
• Support the planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns in partnership with the Director of Special Events, Special Events Manager, and Annual Giving Manager.
• Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs for Advancement events.
• Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives.
• Other responsibilities as assigned.

Benefits

• Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children
• The ability to select between a variety of medical plans according to what best suits the employee’s needs
• Dental and vision plans
• Disability benefits
• Life insurance
• Up to 12 weeks fully paid of Parental Leave
• Flexible spending account options
• Pre-tax commuter benefits (parking and transit)
• Fitness and entertainment discounts
• A variety of support through our employee assistance program (EAP)
• 403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure
• Referral, performance, and tenure milestone bonuses
• Discounted school meals through our in-house Scratch Food Program
• Tuition reimbursement support
• Access to a professional development fund
• School-based 12-month employees have approximately 48 days off throughout the school year including holidays, school breaks, personal days, and wellness days.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level