Advancement Coordinator

University of Redlands•Redlands, CA

3d•$19 - $21•Onsite

About The Position

Reporting to the Executive Assistant & Project Manager to the Vice President for Advancement, this role functions as key support and confidential assistant to the Executive Assistant & Project Manager to the Vice President for Advancement, in the coordination, management, and implementation of the operations of the office of major gifts, donor relations, planned giving, and the Advancement Division as a whole. Provides comprehensive administrative, clerical and logistics support to the Advancement Division.

Requirements

Position requires a high school diploma or equivalent with two (2) years of additional coursework in a related field.
A minimum of three (3) years of related experience is required or an equivalent combination thereof.
Considerable knowledge of current workplace standards and norms (e.g., utilizing full Microsoft Office suite products such as Word, Excel, PowerPoint, and Publisher, along with Photoshop; and performing mail merges to create mailing lists).
Superior internal/external customer services skills.
Proven ability to maintain confidentiality, set priorities, multi-task, and handle deadlines.
Significant level of independent judgment.
Ability to assess requests and problems and respond accordingly.
Successful candidate must be able to interact effectively with on and off-campus contacts; interpret procedures and explain processes.
Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff.
Incumbents regularly sit for long periods; walk short distances on a regular basis; may travel to various locations to attend meetings and conduct work; use hands and fingers to operate an electronic keyboard or other office machines; reach with hands and arms; stoop or kneel or crouch to file; climb stairs; speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry and/or move objects weighing up to 10 pounds.
Satisfactory completion of a background check (including a criminal records check) is required for employment.
Possession of a valid Driver's License is required for certain positions.

Nice To Haves

Bachelor's degree in business or a related field preferred.

Responsibilities

Provides high-level administrative support, calendar support for the Associate Vice President for Advancement, follows-up on action items, coordinates meetings and conference calls; provides support for travel as needed.
Prepares reports, forms, and other documents, prepares presentation materials for meetings.
Tracks progress of action items and deliverables; provides budget support; monitors and collects budget information.
Responds to internal and external requests, processes requests accordingly; provides organizational support to process time sheets, vacation, requests, staffing issues, etc.
Print and mail gift receipts for incoming gifts.
Performs a variety of clerical duties in support of the department, including filing; preparation of purchase orders and check requests; preparation and processing of expense reports; reconcile credit card expenses; prepares large quantity mass mailings (e.g. Newsletters, invitations, programs, etc.); processes out-going and in-coming mail; and orders office supplies.
Coordinates maintenance and/or repair of office systems and equipment with other University departments or outside vendors.
May assist in supervision of student employees, assign, coordinate, review, and prioritize workload and schedules.
Contributes to team effort by accomplishing related duties and special projects as assigned or directed.
Maintains department confidentiality of sensitive data, information, activities and decisions; adheres to all safety and housekeeping policies and procedures.
Position requires occasional overtime and weekends to support advancement related events.
Performs other duties and special projects as assigned or directed.
Assists with gift planning administration and marketing.
Provides coverage and acts as backup to the Advancement Operations team with gift processing.
Provides coverage and acts as backup to the Executive Assistant & Project Manager to the Vice President for Advancement.
Serves as the Receptionist for the Development Office and provides back-up phone coverage for Development Officers or Vice President’s office when individuals are out of the office and provides exceptional telephone support with a high degree of tact and technical knowledge.
Picks up the mail for Advancement daily and designates that responsibility when out of the office.
Perform other duties and special projects as assigned