Advancement Coordinator

Envision Education • Oakland, CA

3d • $70,000 - $83,000 • Onsite

About The Position

Envision Education seeks an Advancement Coordinator to support the coordination of all external affairs activities, marketing, communications, fundraising, and events. This role supports the day-to-day coordination and implementation of External Affairs activities, including marketing, communications, fundraising, donor engagement, and events. Working closely with senior leadership, the Advancement Coordinator helps ensure projects, campaigns, and communications are organized, timely, and professionally executed. Key responsibilities include coordinating project timelines and workflows; preparing and distributing marketing, communications, and fundraising materials for social media, email communications, and websites; creating basic branded content; maintaining donor and CRM records; assisting with fundraising and stewardship activities; coordinating vendors and print production; supporting event logistics; and helping maintain consistent branding, communication quality, and operational follow-through across External Affairs functions.

Requirements

• 3–6 years of experience in marketing, communications, nonprofit development, or related fields
• AA degree required, BA preferred, with degree or certificates in marketing, communications, and development.
• Comfortable working in schools, events, and onsite environments
• Experience coordinating events or community engagement activities
• Experience supporting grant writing or fundraising activities
• Strong writing and communication skills
• Successful experience with communications applications (Canva and Adobe preferred)
• Experience with CRM systems (Salesforce preferred)
• Highly organized with strong ability to manage logistics and details
• Willingness to travel locally between schools and event sites regularly
• Proficiency with Canva and/or Adobe Creative Suite
• Experience managing website CMS platforms
• Experience with email marketing platforms and social media scheduling tool
• Salesforce or CRM experience preferred
• Strong presentation, formatting, and document production skills
• Experience with event registration and fundraising platforms preferred
• Strong organizational and project management skills with attention to detail
• Ability to manage multiple projects, deadlines, and priorities simultaneously
• A valid driver's license and access to a reliable vehicle is required for frequent inter-site travel, which may involve transporting equipment and materials.
• Personal vehicle mileage is reimbursable for work-related travel between school sites.

Responsibilities

• Support the day-to-day coordination of advancement activities across marketing, communications, development, and events to help ensure projects and campaigns are completed on time and with high quality
• Track timelines, deliverables, and project details while supporting collaboration across teams, vendors, consultants, and partners
• Maintain organized systems, calendars, files, and workflows to support efficient operations and strong follow-through
• Coordinate implementation timelines, project tracking, and workflow support across advancement initiatives and campaign
• Assist with managing schedules, deliverables, approvals, and communications to support timely execution
• Maintain project management tools, calendars, and organizational systems aligned with department priorities
• Support execution of day-to-day communications activities including: social media content creation, scheduling, and posting; newsletter content creation and distribution; website updates and content uploads; communications logistics and campaign coordination
• Assist with implementing communications calendars and campaigns across digital and print platforms
• Format, distribute, and proofread newsletters, emails, presentations, and communications materials to ensure quality, consistency, and brand alignment
• Create and update branded materials including graphics, presentations, newsletters, flyers, signage, social media assets, and event collateral
• Support formatting, editing, and production of print and digital materials aligned with organizational brand standards
• Draft and adapt routine content for multiple audiences including donor communications, event materials, recruitment content, and social media captions
• Support planning and coordination of fundraising, community, staff, and leadership events
• Assist with event logistics including registration, materials, signage, vendors, setup, and on-site coordination
• Help coordinate event communications, collateral, sponsorship fulfillment, and participant experience details
• Coordinate printing, production, packaging, and distribution of communications, fundraising, and event materials
• Support vendor coordination, inventory tracking, and fulfillment logistics to ensure materials are accurate and delivered on schedule
• Maintain organized files, templates, and production materials for ongoing advancement needs
• Support fundraising operations including donor stewardship, sponsorship coordination, campaign support, and grants administration
• Maintain accurate CRM records, donor information, tracking systems, grant calendars, and development documentation
• Prepare donor communications, fundraising materials, stewardship items, and routine prospect research to support advancement goals
• Maintain organized databases, dashboards, CRM systems, and digital filing systems across advancement functions
• Assist with preparing reports, tracking metrics, and organizing data related to fundraising, communications, campaigns, and events
• Support administrative coordination including scheduling, document preparation, invoice tracking, and operational organization
• Coordinate with vendors, consultants, printers, photographers, and production partners supporting communications and events
• Track production timelines, deliveries, invoices, and purchasing processes to support organized execution
• Help ensure quality control, accurate records, and timely completion of advancement-related projects and materials

Benefits

• Paid sick leave
• Paid vacation time
• Excellent health benefits package with employer contribution to benefits.
• Optional Flexible Benefits Plan including dependent care, medical care, parking, and commuter benefits
• 403b Plan
• Life Insurance at no cost to employee
• Access to ongoing opportunities for learning, professional, and leadership opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree