Advancement Coordinator

The Barnes Foundation•Philadelphia, PA

8h•$25 - $27•Hybrid

About The Position

The Advancement Coordinator provides administrative and project management support to the SVP, Deputy Director for Advancement and members of the Advancement team as assigned.

Requirements

4-year Bachelor’s degree and at least three years administrative and/or fundraising experience supporting senior level management OR associate’s degree and at least five years administrative experience;
Superior computer skills, including Outlook, Word, Excel, and PowerPoint;
Excellent writing, spelling, and grammar skills;
Proficiency in proofreading and ability to edit documents;
Flexible, with strong organizational skills;
Sound judgment and ability to work independently to identify priorities, handle multiple issues simultaneously, and meet deadlines;
Professional and courteous demeanor and the ability to handle confidential information.
Criminal Background-National

Responsibilities

Demonstrates highest standards of discretion and trustworthiness in handling sensitive and highly confidential situations, communications and documents;
Demonstrates a broad range of interpersonal skills necessary to communicate across all levels of the institution, demonstrating highest standards of professionalism, protocol awareness, and customer service in dealings with trustees, members and VIP guests; regional, national and international leaders of museums, educational institutions and governments; local and regional partners; the Barnes staff, volunteers, interns, vendors; and the general public;
Performs day-to-day administrative activities for the Deputy Director for Advancement, including correspondence; scheduling and coordinating board, executive, team meetings and general office meetings; answering phones, making travel arrangements, preparing expense reports, delivering messages and handling mail;
Coordinates and manages the business calendars of the assigned executives.
Drafts department meeting agendas, briefing materials and minutes;
Organizes and expedites administrative workflow, special projects, department record-keeping and interdepartmental collaborations. Performs other duties as requested.
Presents strong writing and editorial skills and careful attention to detail in drafting and submitting funding proposals, and acknowledging all Trustee Annual Appeal gifts, including the preparation of tax receipts and drafting of related correspondence by senior staff and/or Trustees;
Provides research, writing, and editorial support for funding and sponsorship proposals, reporting, and applications across the department as needed;
Assists in scheduling and executing volunteer committee meetings, presentations, materials, and in drafting and distributing invitations for prospective new participants;
Oversees Advancement Department summer internships, by reviewing applications, interviewing candidates, assigning work tasks, and facilitating projects between interns and Barnes staff.