Advancement Coordinator

Messmer High School • Milwaukee, WI

4d • Onsite

About The Position

The Advancement Coordinator plays a vital role in supporting Messmer’s philanthropic goals. This position provides essential administrative, logistical, and donor-relations support to the Advancement team. The ideal candidate is a highly organized, detail-oriented professional who excels at managing donor databases, record keeping, report generations, and coordinating fundraising events. Reporting to the Director of Advancement and Alumni Relations, this is a full-time position.

Requirements

• Bachelor’s degree in communications, Business, Non-Profit Management, or a related field (or equivalent work experience).
• 1–3 years of experience in a non-profit fundraising, advancement, or administrative role.
• Proficiency with CRM/donor databases (Salesforce, Givesmart)
• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• High level of discretion and integrity when handling confidential donor information.
• Strong project management skills with the ability to juggle multiple deadlines.
• Collaborative, positive, and enjoys contributing to team success.

Responsibilities

• Accurately process all philanthropic gifts, pledges, and matching gifts in the donor database (Salesforce).
• Generate timely and personalized donor acknowledgment letters, tax receipts, and tribute notifications.
• Maintain data integrity by regularly updating donor records, contact information, and communication preferences.
• Pull financial reports, donor lists, and mailing lists for appeals and stewardship campaigns.
• Actively track obituits of alumni and friends for the purposes of providing appropriate written acknowledgement to surviving family members, as well to keep alumni and friend records accurate.
• Provide logistical support for fundraising events, donor cultivation gatherings, and committee meetings when necessary.
• Manage event RSVP lists, check-in processes, and post-event follow-ups.
• Attend meetings when appropriate with Advancement colleagues.
• Attend key Messmer events including its annual gathering, graduation ceremony, and golf outing.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level