Advancement Associate
BUFFALO FINE ARTS ACADEMY•Buffalo, NY
•$40,000 - $45,000•Onsite
About The Position
The Advancement Associate reports to the Manager of Advancement Services to provide support for processing, acknowledging, tracking, and the stewardship of all gifts including, but not limited to, memberships at all levels, annual gifts, Board giving, grants, sponsorships, and endowment gifts. In addition the Advancement Associate will provide administrative support to the Managers of Philanthropy and Director of Advancement.
Requirements
- Bachelor of Arts/Bachelor of Science or 5 years equivalent experience in a related field.
- Superior customer service skills essential
- Administrative computer skills, including strong working knowledge of Microsoft Word, Excel, Access, and PowerPoint needed
- Excellent time management, organizational, and prioritization skills essential
- Demonstrated ability to manage a variety of tasks simultaneously
- Ability to work a flexible schedule, including some weekend and evening hours
Nice To Haves
- Arts, cultural, or not-for-profit professional experience highly desirable.
- Art history and art museum experience preferred.
- Knowledge and proficiency in Altru, or related fundraising software strongly preferred
- Handle challenges with a sense of humor and positive outlook
Responsibilities
- Responsible for recording and tracking of revenue and constituent data in the Altru database
- Maintain accurate constituent information in the database
- Maintain accurate records of requests and giving histories for individual, foundation, corporate donors
- Maintain digital and hardcopy records including correspondence, such as hardcopy records for gifts $1,000+, including copies of signed tax letters for $1,000+ gifts
- File hard copy acknowledgements up to five years and save digital copy in Altru
- Manage tax acknowledgment letter process
- Remain knowledgeable and up to date on tax deductible process
- Customize letters to reflect the uniqueness of each gift
- Ensure that highest level gifts get a letter from the Executive Director and draft this correspondence
- Invoice outstanding Advancement pledges
- Reconcile the Advancement Department’s revenue and expense records through reports and ongoing communication with the Finance department
- Maintain all departmental purchase orders and spending records
- Work with gift officers and grant manager to make sure that recognition is accurate and up to date
- Assist in execution of donor stewardship plans and benefit fulfillment; maintain updated plans in Altru
- Maintain a list of all gifts $1,000+ weekly and assign appropriate solicitors to call and thank donors
- Maintain Board giving spreadsheet
- Assist with membership, fundraising, Donor Circle, After Hours, and Board events
- Fulfill and schedule tour donation requests
- Respond to donor and member phone and e-mail requests
- Assist gift officers with travel itineraries and schedule meetings for Associate Director of Advancement
- Convene regular department meetings
- Serve as a point person for department supplies
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
