Advancement & Communications Associate

Steppingstone Foundation Inc.•Boston, MA

6h•Hybrid

About The Position

Join a mission-driven team supporting and empowering future college graduates! At Steppingstone, our mission is to prepare students from under-resourced communities to access, navigate and graduate from college. In Boston we provide academic, social-emotional, and college readiness — starting in fifth grade and continuing all the way through to college graduation. Nationally, through the National Partnership for Educational Access (NPEA), Steppingstone connects the people, practices, and innovations essential for eliminating barriers to college and career success. The Advancement & Communications Associate role is a strong fit for an emerging professional who is passionate about educational equity, has an interest in fundraising, communications, and event planning, and is adept with data and administrative support. The ideal candidate will have the skills to excel in a role that blends meticulous database management and financial reconciliation with administrative support, and will thrive on a collaborative team dedicated to driving philanthropic growth and engagement.

Requirements

Demonstrated commitment to educational equity and college access
Experience working with individuals with different backgrounds, perspectives, and experiences
Experience as an effective team member in a changing environment; ability to manage multiple projects and priorities
Strong relationship-building and group facilitation skills across differing stakeholders; resolves conflicts constructively and respectfully
Demonstrated initiative, flexibility, and independent problem-solving capabilities
Clear written and verbal communication style; ability to adapt communication style to different audiences
Must be familiar with Salesforce; HubSpot also preferred
Strong attention to detail and organizational skills
Strong customer service orientation
Demonstrated proficiency with data and financial information, strong ability to create reports and spreadsheets using a database
Bachelor's degree or equivalent experience required
1-2 years of relevant experience preferred

Nice To Haves

HubSpot also preferred

Responsibilities

Manage the database, including gift entry, donor acknowledgments, receipts, and letters of intent
Ensure accurate and timely handling and recording of gifts and related documentation, including administering pledge reminder schedule and invoices
Use Salesforce to track constituent notes and maintain all mailing and email addresses to remain current
Create donor listings for the Annual Giving Report and reconcile with the Chief Financial & Operations Officer
Support front-line fundraising efforts with research using WealthEngine
Work with the Chief Financial & Operations Officer to reconcile gifts on a quarterly basis and in preparation for the annual audit
Additional administrative support as needed
Use HubSpot to update digital communications assets and help with contact data clean-up
Create all mailing lists as needed. Assisting in the preparation and mailing of all Advancement communications
Provide support to the Senior Director of Communications with social media, website updates, and printed materials
Organize and maintain Advancement and Communications digital storage using Google Drive, HubSpot, and Canva
Provide assistance for events, including the Gala, Appreciation Party, fundraising receptions, Alumni Reunion, etc.
Support logistics related to professional photography and videography; occasionally take photos of programming and events informally
Prepare materials such as slides, handouts, and nametags
Coordinate Board meetings logistics
Maintain the Advancement calendar