Advancement Assistant

The Classical Academy of Sarasota Inc

About The Position

The Advancement Assistant supports the school’s marketing, communications, and advancement efforts through day-to-day execution, coordination, and creative support. This role works closely with the Director of Marketing & Communications to ensure consistent messaging, strong partner relationships, and clear communication with families and supporters. This position is ideal for a creative, organized, and collaborative individual who enjoys both design work and operational follow-through, and who is eager to grow under mentorship.

Requirements

Bachelor’s degree in Graphic Design, Marketing, Communications, and/or related field
1–3 years’ experience in design, marketing, and/or communications (school or nonprofit experience a plus)
Strong graphic design skills (Adobe Creative Suite)
Excellent written communication skills
High attention to detail and organization
Ability to manage multiple projects and deadlines
Comfortable working independently with clear direction
Professional, warm, and responsive communication style

Nice To Haves

Creative and detail-oriented
Organized and reliable
Eager to learn and receive feedback
Humble, teachable, and collaborative
Respectful of mission, community, and relationships
Comfortable supporting others and working behind the scenes
Trustworthy with donor and partner communications

Responsibilities

Serve as a key point of contact alongside the Director
Coordinate partner deliverables and timelines
Coordinate logo collection and placement across: Website, Event materials, Marketing collateral
Track and ensure fulfillment of partner benefits
Support partner-related events and perks
Maintain organized records of partner information and agreements
Build and schedule the weekly school newsletter
Coordinate content submissions from departments
Manage Mailchimp audiences, lists, and segmentation
Execute routine email communications for: Events, Ticket sales, School announcements
Support major fundraising communications under direction
Design routine marketing materials, including: Flyers, Digital graphics, Event promotions, Email and website graphics
Support merchandise design under creative direction
Prepare assets for print and digital use
Maintain brand consistency using established guidelines
Supports routine website updates, including: Event postings, Page edits, Content updates
Support online registrations and promotions
Support advancement initiatives including: Giving Challenge, Annual Gala, Capital Campaigns
Assist with promotion, graphics, and communications
Support donor recognition efforts as directed