Advancement Coordinator

The Lawrenceville School • Lawrenceville, GA

1d • $29

About The Position

Reporting to the Director of Principal and Major Gifts and the Director of The Lawrenceville Fund, the coordinator supports the team in managing all fundraising initiatives for alumni, parents, and other constituents. Principal duties include: providing administrative support for the major gifts team, managing administrative aspects of an annual giving operation that consists of unrestricted giving, volunteer management, leadership annual giving, and reunion giving; promoting productive relationships with colleagues and volunteers; supporting print, mail and email fundraising campaigns; and assisting in the completion of all tasks assigned to Major Gifts Team and The Lawrenceville Fund/The Lawrenceville Parents Fund Team (TLF and TLPF).

Requirements

• Bachelor's degree (B.A.) or equivalent from a four-year college or university, or an equivalent combination of education and experience.
• Three to five years of office experience.
• Ability to work earnestly, respectfully, and cooperatively in a team environment with coworkers and volunteers from diverse backgrounds, and to give and receive feedback on common projects and tasks.
• Must have a thorough understanding and appreciation for the goals and mission of Lawrenceville and the interests of independent secondary education and liberal arts education.
• Must have clear, concise, and effective oral and written communications skills.
• Have a proficient working knowledge of Google Sheets/Google Docs/Excel/Word, and the ability to quickly learn other software programs and database applications.
• Exceptional ability to think strategically and analytically.
• An inherent joy of working with data is a requirement to be successful.
• Excellent interpersonal, communication, and organizational skills with a high level of motivation.
• Must be able to work independently, exercise judgment, and manage projects with minimal supervision as well as to adjust as new projects are assigned

Responsibilities

• Supports The Lawrenceville Fund (TLF) and Major Gifts (MG) teams.
• Producing data requests as assigned, generating reports from Raiser’s Edge as well as processing reports and requests in Excel including Senior Staff and Trustee reports for leadership.
• Answers questions and phone calls from colleagues and volunteers.
• Maintains inventory of stationery and materials, and reorders as needed.
• Supports special projects as assigned, for example The Big Red Valentine TLPF appeal and office-wide phonathons and other special events.
• Oversees administrative aspects of assigned departmental budgets.
• Coordinates with the Finance department on budget approvals, budget codes, and ensuring vendor invoices are paid in a timely fashion.
• Prepares credit card reports for the department.
• Assists with travel planning for the MG team with a focus on complex international trips to include logistics, briefings, and post-trip follow up.
• Maintains working knowledge of existing TLF, MG, and greater Alumni and Development departmental data processes and policies, ensuring they are followed across all giving projects.
• Prepares Trustee and other high-level solicitations.
• Enters contact reports, actions, correspondence, ask amounts into the database in a timely fashion.
• Maintains confidentiality.
• Supports the work of TLF volunteers in all classes including:
• Regular production of standard volunteer reports in Excel.
• Coordinates the process of Class Agent appeal letter approvals twice per year (fall and spring) as well as appeal follow-up emails, in conjunction with the spring letters.
• Organizes and maintains a digital volunteer signature database.
• Serves as the primary point of contact for an assigned cohort of class-based volunteers.
• Coordinates regular Zoom planning calls and or conference calls with assigned class volunteers.
• Coordinates the annual updating of TLF trophies and plaques.
• Serves as the point of contact for mailed and emailed correspondence including receiving donations.
• Coordinates in-house mailings (ad hoc and ongoing needs)
• Supports both teams with communication needs as requested, including seeking approvals, updating project management trackers, sourcing vendors/getting quotes
• Supports updates needed for platforms (e.g. Pentera) as directed by TLF/MG/PG Directors
• Provides TLF/PG/MG updates and needed information for communication and stewardship calendars and metrics (in partnership with Comms/Stew team)
• Perform other duties as requested

Benefits

• Eligible employees receive a competitive benefit package that includes health insurance coverage, paid leave and retirement plan options and many other valuable programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees