Advancement Assistant
Sewickley Academy•Sewickley, PA
•Onsite
About The Position
The Advancement Assistant supports the day-to-day work of the Advancement Office and serves a vital role in brand storytelling for our community. This entry-level, hourly position provides operational support for all Advancement and Alumni tasks.
Requirements
- One to three years of administrative, office, or related experience required, ideally in a school or nonprofit environment
- Proficiency with Microsoft Office 365 (especially Excel) and social media platforms
- Strong proofreading skills and the ability to adapt tone for different audiences
- A "detail-oriented" mindset with the ability to manage multiple tasks
- Strong organizational skills with careful attention to detail
- Ability to handle sensitive donor financial information with high levels of confidentiality
Nice To Haves
- Bachelor’s degree preferred
- Experience with CRM software (especially Blackbaud Raiser’s Edge) is a plus
Responsibilities
- Provide daily administrative support to the Advancement department
- Maintain office supplies and support the general organization of workspaces
- Respond to incoming phone calls, emails, and mail, routing inquiries as appropriate
- Prepare, format, and proofread correspondence, reports, and donor communications
- Assist with filing, mailings, packaging, and other bulk communication projects
- Help deploy email marketing campaigns and monitor engagement metrics
- Assist in the preparation of "thank-you" kits, annual reports, and impact updates
- Maintain accurate constituent and gift records in the advancement database
- Enter donations, update constituent information, and support basic reporting and data cleanup to ensure data integrity
- Ensure timely and accurate recognition of gifts and contributions
- Organize and maintain the digital library of photos, videos, and branding materials
- Assist with planning, coordination, and execution of advancement events, including on-site support and logistics
- Conduct basic background research on potential individual or corporate donors
Benefits
- Premium-free health plan option
- Excellent retirement plan
- Generous leave time
- Tuition benefits programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
