Executive & Advancement Assistant
About The Position
The Executive & Advancement Assistant provides high-level administrative and coordination support to the Executive Director, with a focus on supporting development activities and organizational communications. This role will play a key part in supporting development efforts and ensuring organizational communications align with executive priorities. This role contributes to WCEL's sustainability and external presence by coordinating development-related processes, supporting clear and consistent communication materials, and maintaining organized executive operations. The position requires strong attention to detail, discretion, and the ability to manage multiple priorities in a collaborative, mission-driven environment.
Requirements
- High school diploma or GED
- Minimum of two (2) years of experience in an administrative or executive support roles
- Strong written communication skills, including drafting and editing professional materials
- Highly skilled in social media creation and distribution
- Excellent organizational skills with high attention to detail and accuracy
- Ability to manage multiple priorities and deadlines with minimal supervision
- Demonstrated discretion and ability to maintain confidentiality
- Strong interpersonal skills and cultural humility when working with diverse communities
- Comfort working with data, tracking tools, and document management systems
- Adaptability and problem-solving in a dynamic environment
- Proficiency with technology and ability to learn new systems quickly
- Vehicle in working condition, driver's license, and auto insurance
- Consent to background check and fingerprinting
Nice To Haves
- Equivalent combination of education and experience may be considered
- Fluency in more than one language
- Experience in nonprofit development, fundraising support, or community engagement
- Experience supporting organizational communications or outreach efforts
- Familiarity with donor tracking systems or CRM tools
- Experience in early learning, healthcare, or community-based services
Responsibilities
- Manage scheduling and calendar coordination for the Executive Director
- Draft, format, and distribute internal and external communications
- Maintain organized and accurate executive records, files, and documentation
- Coordinate meetings and prepare detailed notes for leadership and board meetings
- Support agenda creation and updating
- Track fundraising and development deadlines, activities, and follow-ups
- Maintain organized donor and development-related records and documentation
- Support preparation of development materials, reports, and correspondence
- Assist with coordination of donor engagement activities and community partnerships
- Support preparation of external communications, including newsletters, updates, and outreach materials
- Execute and support social media creation and distribution
- Assist in maintaining consistency and accuracy across organizational messaging
- Help organize and manage communication assets (templates, contact lists, distribution materials)
- Execute assigned tasks that support department tools, systems, and tracking processes
- Assist with community events, outreach activities, and occasional tabling
- Contribute to cross-functional projects and organizational priorities, as assigned
Benefits
- Simple IRA with 3% company match
- Health insurance (Medical/Dental/Vision) – including family coverage options
- Flexible Spending Account (FSA)
- Professional development stipend after 90 days of employment
- Flexible schedule
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
