Advanced Practice Program Coordinator

WVU Medicine

About The Position

Responsible for developing, planning, and implementing new and expanded programs in conjunction with OAPP leadership. Provides programmatic support to APP leadership and the programs they create, manage, and oversee. Independently performs a wide range of administrative duties and coordinates projects in a rapidly changing environment. Manages multiple projects directed toward strategic APP business and organizational objectives, and supports strategic initiatives by helping create comprehensive APP-related program plans. The role coordinates APP student clinical rotations, orientation programs, meetings, council activities, website updates, DEA applications and renewals, budget reconciliation, policy development, and affiliation agreements. It also provides administrative support to the OAPP director and serves as a liaison among schools, clinical departments, APPs, leadership, and other internal and external organizations.

Requirements

Bachelor’s degree in healthcare or a related field, or equivalent experience.
Three years of healthcare, project management, or related experience.
Communication skills.
Computer skills, including Excel, Strata, MCE, PowerPoint, databases, typing, and formatting.
Website maintenance skills.
Exceptional interpersonal skills.
Exceptional organizational skills.
Self-direction to initiate, prioritize, and develop strategies that facilitate OAPP day-to-day operations.

Nice To Haves

Experience in an administrative support capacity.

Responsibilities

Coordinate APP student clinical rotations and manage the MCE database, including liaison support, troubleshooting, and data reporting.
Liaise among schools, OAPP, and clinical departments regarding student clinical prerequisites; track APP precepting efforts and required training; and facilitate student placements.
Coordinate APP school faculty orientation, including the meeting site, agenda, materials, and catering.
Coordinate OAPP quarterly meetings, including CME activities, presentations, disclosures, agendas, meeting logistics, videoconferencing, RSVPs, website postings, sign-ins, and attendance credit.
Coordinate Advance Practice Orientation, including logistics, agendas, recruitment packets, faculty scheduling, presentations, and disclosures.
Manage APP DEA applications and re-registrations, including payments through the budget.
Manage website content and design updates in coordination with IT.
Coordinate the Office of Advance Practice Professionals council, including meetings, agendas, logistics, presentations, minutes, recommendations, follow-up, and future agenda requests.
Serve as a liaison between departments, OAPP, and APPs across the system and WVUM.
Participate in OAPP policy development, prepare documents, and coordinate proposed policy changes with leadership, the council, and the director.
Participate in monthly budget reconciliations, monitor projects against budget parameters, assign line items, and review with the director.
Receive and diplomatically handle calls from APP employees, clinical department leadership, administrative leaders, organizations, schools, prospective students, recruits, and applicants in collaboration with the director and interdisciplinary staff.
Manage the director’s day-to-day functions and calendar, including meetings, scheduling, correspondence, and travel.
Maintain meeting and project deadlines, documentation, and scheduled follow-up for the OAPP director and council.
Coordinate APP student shadowing with clinical departments and HR, including preceptor assignments and prerequisites.
Manage correspondence with legal departments, schools, and WVUM/WVUHS regarding affiliation agreements and renewals for student precepting, internships, and proctoring.