Advanced Associate, Administrative Support

Pearson•United States,

1d•$65,000 - $75,000•Hybrid

About The Position

This role supports the SVP, Professional Assessments and is integral in the successful delivery and fulfillment of assigned program(s). The Executive Assistant will provide administrative support to the SVP, accommodating shifting priorities in a dynamic environment. Reporting to the SVP, this professional and highly confidential position assists with calendar, office, event, proposal, and contract management while promoting a collaborative work environment.

Requirements

Previous experience in a demanding and high-stakes environment
Strong analytical and problem solving skills
Excellent writing and communications skills
Effective multi-tasks skills through priority setting and time management
Strong organizational skills.
Self-starter and goal-oriented a must
Strong attention to detail
Demonstrated ability to meet tight deadlines
Flexibility to changing priorities
Effective relationship-building skills
Time management, planning, and multi-tasking skills
Ability to work independently
Ability to learn quickly
Problem-solving skills
Knowledge of graphics file formats and their applications
Basic typesetting skills

Nice To Haves

Undergraduate degree preferred
Familiarity with email, Microsoft Office, and scheduling software preferred

Responsibilities

Manage an active calendar of appointments; schedule appointments and meetings, which may include organizing materials, sending out meeting notices, responding to meeting notices, arranging services, managing travel arrangements, and completing required documentation for events/travel.
Responsible for office management, ensuring a welcoming and professional environment for all visitors.
Builds and maintains strong relationships with key internal stakeholders.
Maintains confidentiality of highly sensitive information, is adaptable to competing demands, and demonstrates the highest level of reception, perception, and response.
Prioritizes conflicting needs; handles matters proactively and follows through on projects to successful completion, often under enormous deadline pressures.
Compose and produce letters and documents that are sometimes confidential, process material from rough draft to final form.
Provide other administrative support as necessary.
Plan and coordinate events and meetings, including scheduling venues, information technology support, catering, and other related logistics.
Coordinates and monitors maintenance services; maintains and orders supplies; and serves as a liaison to ES stakeholders.
Assist Proposal Writers with meeting tight deadlines through multi-tasking.
Incorporate graphics including flow charts, org charts, tables, and logos into proposals
Create, update, maintain, and assemble supporting materials for proposals
Create custom covers for proposals based on existing templates
Ensure production of documents that reflect corporate standards
Copying, collating, and other administrative duties as needed to support the proposal production process
Securely file and archive executed contracts
Provide virtual and physical signatures to contract for execution
Maintain records of upcoming contract expirations and renewals