Administrative Support Associate
About The Position
The Gillings School of Global Public Health is seeking a highly organized and service-oriented Administrative Support Associate to support the Research, Innovation@Gillings, and Global Health units in Rosenau Hall, Suite 104. This position provides comprehensive administrative, financial, travel, scheduling, records, communications, and event support in a fast-paced academic environment. The position will coordinate calendars and meetings; maintain office, equipment, key, and administrative records; support seminars, workshops, lectures, conferences, and other events; prepare correspondence, reports, presentations, and other documents; and manage supplies, mail, catering, and shared office resources. The incumbent will also provide accounting and travel support, including processing reimbursements, assisting with payments and budget monitoring, arranging domestic and international travel, and completing international travel approval documentation. The successful candidate will demonstrate strong organizational, communication, problem-solving, and customer service skills; the ability to manage multiple priorities and work independently; discretion in handling confidential information; and proficiency with Microsoft Office, Outlook calendaring, and Adobe Acrobat. The position will also provide backup support to other areas of the School and assist with administrative, compliance, reporting, and training activities as needed. As the welcoming face of the suite, the Administrative Support Associate will serve as the initial point of contact for visitors, students, faculty, staff, campus partners, and external guests. The position will greet and assist visitors, direct individuals to appropriate resources, and help foster a professional, inclusive, and welcoming environment.
Requirements
- Strong organizational skills
- Strong communication skills
- Strong problem-solving skills
- Strong customer service skills
- Ability to manage multiple priorities
- Ability to work independently
- Discretion in handling confidential information
- Proficiency with Microsoft Office
- Proficiency with Outlook calendaring
- Proficiency with Adobe Acrobat
Responsibilities
- Coordinate calendars and meetings
- Maintain office, equipment, key, and administrative records
- Support seminars, workshops, lectures, conferences, and other events
- Prepare correspondence, reports, presentations, and other documents
- Manage supplies, mail, catering, and shared office resources
- Process reimbursements
- Assist with payments and budget monitoring
- Arrange domestic and international travel
- Complete international travel approval documentation
- Provide backup support to other areas of the School
- Assist with administrative, compliance, reporting, and training activities
- Serve as the initial point of contact for visitors, students, faculty, staff, campus partners, and external guests
- Greet and assist visitors
- Direct individuals to appropriate resources
- Foster a professional, inclusive, and welcoming environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
