Admissions Transcript Analyst

Texas Wesleyan University Portal • Fort Worth, TX

6d

About The Position

The Admissions Transcript Analyst is responsible for the accurate intake, evaluation, and processing of academic transcripts and application records for domestic students. This role is central to the operational integrity of the admissions pipeline — ensuring that incoming documents are matched correctly, application data is reviewed for accuracy, and discrepancies are identified and routed appropriately. The Analyst works closely with the Assistant Director of Admissions Operations, admissions counselors, and the Office of the Registrar to support a complete and compliant admissions record for each applicant.

Requirements

• Accurate intake, evaluation, and processing of academic transcripts and application records for domestic students.
• Matching incoming documents correctly.
• Reviewing application data for accuracy.
• Identifying and routing discrepancies appropriately.
• Working closely with the Assistant Director of Admissions Operations, admissions counselors, and the Office of the Registrar.
• Receiving, logging, and matching incoming transcripts and academic documents to applicant records in Slate.
• Identifying and resolving document exceptions (mismatched records, incomplete submissions, routing errors).
• Monitoring intake workflows and flagging recurring issues or process friction points.
• Reviewing application records for data accuracy and internal consistency.
• Identifying discrepancies affecting applicant classification, eligibility, or downstream processing.
• Routing flagged issues with clear documentation and recommended action.
• Applying knowledge of admissions classifications to evaluate records.
• Evaluating domestic academic transcripts for accuracy, authenticity, and compliance with Texas Wesleyan’s admissions requirements.
• Conducting GPA conversion and verification.
• Assessing coursework equivalencies.
• Entering and updating transcript evaluations in Slate.
• Communicating with school counselors regarding submission issues, clarifications, corrections, and missing information.
• Conducting regular audits of applicant records to identify and resolve duplicate records, data entry errors, and inconsistencies across systems.
• Maintaining accurate and up-to-date academic records.
• Flagging systemic issues and contributing to ongoing process improvement.
• Working within Slate CRM to manage transcript data, process records, and support reporting functions.
• Assisting in identifying opportunities to reduce manual tracking and streamline data workflows.
• Generating reports related to transcript processing and application review.
• Collaborating with admissions counselors, the Office of the Registrar, and other campus partners.
• Ensuring all activities comply with university policies and FERPA regulations.
• Contributing to documentation of operational procedures and supporting cross-training efforts.

Responsibilities

• Receive, log, and match incoming transcripts and academic documents to applicant records in Slate; identify and resolve document exceptions including mismatched records, incomplete submissions, and routing errors; monitor intake workflows and flag recurring issues or process friction points to the Assistant Director.
• Review application records for data accuracy and internal consistency, identifying discrepancies that may affect applicant classification, eligibility, or downstream processing; route flagged issues to the appropriate staff member with clear documentation and recommended action; apply knowledge of admissions classifications to evaluate whether records require reclassification or additional materials.
• Evaluate domestic academic transcripts for accuracy, authenticity, and compliance with Texas Wesleyan’s admissions requirements; conduct GPA conversion and verification and assess coursework equivalencies; enter and update transcript evaluations in Slate; communicate with school counselors regarding submission issues, clarifications, corrections, and missing information.
• Conduct regular audits of applicant records to identify and resolve duplicate records, data entry errors, and inconsistencies across systems; maintain accurate and up-to-date academic records in coordination with the Assistant Director and the Office of the Registrar; flag systemic issues and contribute to ongoing process improvement.
• Work within Slate CRM to manage transcript data, process records, and support reporting functions; assist the Assistant Director in identifying opportunities to reduce manual tracking and streamline data workflows; generate reports related to transcript processing and application review as needed.
• Collaborate with admissions counselors, the Office of the Registrar, and other campus partners to ensure a complete and accurate admissions record for each applicant; ensure all activities comply with university policies and FERPA regulations; contribute to documentation of operational procedures and support cross-training efforts.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed