Transcript Clerk

Foley and Mansfield, P.L.L.P.•Chicago, IL

18h•$45,000 - $60,000•Remote

About The Position

We have an opportunity for a Transcripts Clerk to support our California office located in Monrovia/Pasadena. The ideal candidate is a detail-oriented self-starter who is highly organized and possesses the ability to effectively prioritize in a fast-paced litigation environment. This position can be fully remote, but the candidate must live within one of the following states: IL, KS, LA, MI, MN, MO.

Requirements

Minimum 2 years of experience in a law firm, legal department, or deposition scheduling preferred
Proficiency in Microsoft Office Suite; familiarity with document management systems (iManage, NetDocs, or similar) a plus
Working knowledge of basic legal terminology and the litigation process, including depositions and discovery
Strong attention to detail, organizational skills, and ability to manage multiple deadlines simultaneously
Professional communication skills and discretion in handling confidential client information

Nice To Haves

familiarity with document management systems (iManage, NetDocs, or similar) a plus

Responsibilities

Monitoring firm calendars to identify upcoming and completed depositions
Coordinating with attorneys and legal assistants to confirm deposition details and ensure no transcript orders are missed
Placing timely orders for standard, expedited, or rough-draft transcripts with court reporting agencies based on attorney direction and case deadlines
Maintaining vendor relationships to facilitate efficient ordering and delivery; following up on outstanding orders
Receiving, reviewing, and processing court reporter invoices for accuracy; coding to the appropriate client/matter and routing through the firm's approval workflow
Flagging billing discrepancies and coordinating with vendors and Accounts Payable to resolve
Monitoring incoming transcript deliveries and verifying completeness and accuracy upon receipt
Notifying attorneys, paralegals, and legal assistants promptly when transcripts are available
Saving finalized transcripts to the firm's document management system following established naming conventions and filing protocols
Retrieving and distributing previously filed transcripts upon request
Maintaining the firm's master deposition and transcript tracking log and generating reports as requested
Other duties as assigned