Admissions Specialist

University of Alberta•Edmonton, AB

6h•Onsite

About The Position

The Admissions Specialist is responsible for the recruitment, coordination and selection of all students to the DDS program, DDS Advanced Placement program, Dental Hygiene Bachelor of Science (Dental Hygiene Specialization) program, Post Dental Hygiene Diploma Degree Completion program, Dental Assisting certificate and supporting graduate and post-graduate program admissions. The primary responsibility of this position is to ensure key admissions initiatives are conducted and supported in an informed, consistent, efficient, timely and data driven manner. A high level of admission subject matter expertise is critical. The incumbent is required to have extensive process knowledge to be able to identify and recommend improvements and or solutions proactively. This role is responsible for all phases of the admission related process within the School of Dentistry. This position monitors, communicates, reports and facilitates all areas of admissions. Working closely with the Co-Chairs of the Admissions committee this position plans, manages and communicates on diverse deliverables. Reporting to a Manager, Curriculum & Programs, the Admissions Specialist is an expert member of the admissions team and is responsible for admission decisions made on applicant files. The Specialist Admissions decisions will impact the future of our applicants' education and lives, as well as the reputation of the School of Dentistry. This position is expected to know all aspects of the interpretation, implementation and evaluation of different curricula as well as admission policies and procedures, and ensures the timely evaluation of complex undergraduate and graduate admission applications. This may involve evaluation of complex multi curricula, multi faculty, dual credit and international admission files and decision making on non-standard files. This position must also be knowledgeable in international standard curricula to interpret and evaluate the credentials and education students present at the postsecondary level. The Specialist Admissions is the first point of contact for program inquiries regarding admissions, individual files and transfer credit items and is accountable for timely resolution of their concerns. They are responsible for the quality assurance of files by developing and utilizing processes available in Slate to ensure files are complete and accurate. This role is responsible for the mentorship and training support for Admissions Assistant to achieve the highest level of quality and accuracy in their work. In addition, this position organizes, manages, and is accountable for the overall prioritization of their assigned workload to meet specified individual or unit target goals and deadlines, in support of School’s or stakeholder needs. The Admissions Specialist analyses and evaluates applications for admission with specific admission criteria which are unique for each of the School’s accredited programs. Also, this role is responsible for research as needed on specific files, curricula, issues, etc. as well as proactively identifying trends in applicant behaviour or documentation. In addition, this role will be the key point of contact for international partners to ensure progress continues on files from specific countries or relationships that are being targeted. Areas of responsibility include: providing expert advice on admission policies and procedures; researching best practices and benchmarking of other postsecondary institutions to make recommendations to policy and or procedure changes; coordinating admission procedures and process activities for the School of Dentistry; having leadership responsibility to provide essential direction for the delivery of admission related activities, processes and training; recommending and implementing new initiatives for improved procedural efficiencies within the admissions team. In all facets of this role, this position endeavors to integrate and advance the University’s commitments to access, community, and belonging.

Requirements

Internal applicants of the University of Alberta.
High level of admission subject matter expertise.
Extensive process knowledge.
Knowledge of interpretation, implementation, and evaluation of different curricula and admission policies and procedures.
Knowledgeable in international standard curricula.
Ability to mentor and train staff.
Ability to analyze and evaluate applications with specific admission criteria.
Ability to conduct research.
Ability to identify trends in applicant behavior or documentation.
Ability to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological.

Nice To Haves

Experience with Slate (admissions software).

Responsibilities

Recruitment, coordination and selection of students for various programs.
Ensure key admissions initiatives are conducted and supported in an informed, consistent, efficient, timely and data-driven manner.
Identify and recommend improvements or solutions for admission processes.
Monitor, communicate, report, and facilitate all areas of admissions.
Plan, manage, and communicate on diverse deliverables with Co-Chairs of the Admissions committee.
Make admission decisions on applicant files.
Evaluate complex undergraduate and graduate admission applications, including multi-curricula, multi-faculty, dual credit, and international files.
Interpret and evaluate international standard curricula, credentials, and postsecondary education.
Serve as the first point of contact for program inquiries regarding admissions, individual files, and transfer credit.
Ensure timely resolution of concerns related to admissions.
Perform quality assurance of files using Slate to ensure completeness and accuracy.
Mentor and provide training support for Admissions Assistants.
Organize, manage, and prioritize workload to meet target goals and deadlines.
Analyze and evaluate applications based on specific admission criteria for accredited programs.
Conduct research on specific files, curricula, and issues.
Proactively identify trends in applicant behavior or documentation.
Act as the key point of contact for international partners.
Provide expert advice on admission policies and procedures.
Research best practices and benchmark other postsecondary institutions.
Coordinate admission procedures and process activities.
Provide leadership direction for admission-related activities, processes, and training.
Recommend and implement new initiatives for improved procedural efficiencies.