Admissions Specialist

Virginia Tech•Roanoke, VA

1d•Onsite

About The Position

The Admissions Specialist serves as the initial point of contact for the VTCSOM Admissions Office and provides administrative and logistics support to the department, Admissions events, and committee meetings. This position also includes occasional Saturday and evening tasks and may include recruitment travel (up to 4-6 nights per year) to represent the medical school at a variety of regional events and campus visits.

Requirements

Experience in college admissions and programs
Experience with project management & detail-oriented organizational skills
Willingness to travel to recruit externally
Experience with general office software such as Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

Nice To Haves

Bachelor’s Degree in Education, Communication, or related field
Prior experience working in a graduate school, preferably in a medical education setting
Experience with FERPA and other student protective policies

Responsibilities

Maintains quality customer service through timely and professional responses to all inquiries fielded through email, phone, and mail communication.
Manages the catering orders, logistical planning, and administrative preparations for all Admissions events and interviews.
Manages departmental travel reimbursement, purchasing, and basic budgeting.
Manages the inventory and ordering of supplies needed for departmental efforts and Admissions interviews.
Provides tours of the VTC School of Medicine to prospective students and pre-health advisors.
Compiles information and applicant records while maintaining confidentiality.
Assesses applications.
Prepares all materials for the Medical Student Admissions Committee meetings.
Processes updates and interfaces with applicants through the AMP application processing platform.
Schedules and attends external recruitment events, including campus presentations, recruitment fairs, and targeted sessions at regional colleges and minority-serving institutions.
Serves as an ambassador who continuously represents and markets the Virginia Tech Carilion School of Medicine.
Coordinates on-campus recruitment events, including seasonal open houses, Within Reach, Second Look, and other internal Admissions-related events.
Interfaces with premedical advisors and interest groups at universities to schedule recruitment sessions and provide additional information about the medical school.
Facilitates new relationships with universities without pre-medical advising to create opportunities for students who are interested in medicine or who require counseling to successfully apply to medical school.
Demonstrates commitment to advancing traditionally underrepresented groups in medicine.
Supports Admissions personnel administratively.
Interprets and applies policies and procedures.