Admissions/Records Specialist I (Part-time)

Rancho Santiago Community College District•Santa Ana, CA

1d•Onsite

About The Position

The ideal candidate will demonstrate cultural competency in serving diverse community college populations, including faculty, management, and students from varied ethnic, racial, cultural, and socioeconomic backgrounds. This includes those with differing abilities, AB 540 students, DACA recipients, Foreign Residents, VACA participants, and Continuing Education students. They will support RSCCD’s mission to promote self-awareness, knowledge, and communication skills, enabling all members of the college community to participate creatively and confidently in an ever-changing world. Candidates will contribute to an inclusive and collaborative workplace culture that supports the diverse needs of faculty, management, staff, and students. They will effectively provide services and support to individuals with differing academic preparation levels and unique learning or workplace needs, ensuring equitable access and opportunities for success. Candidates should demonstrate cultural competency, sensitivity, equity-mindedness, and a commitment to anti-racism in all interactions and contributions. Through their role, they will empower students to achieve their educational and career goals while promoting a positive and inclusive environment where faculty and management can thrive, fostering creativity, confidence, and lifelong learning throughout the college community.

Requirements

Combination of training and/or experience equivalent to high school diploma and one year of general clerical experience, including direct public contact, preferably in college admissions and records.
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, and ethnic backgrounds of community college students, staff, and the community.

Responsibilities

Performs a variety of technical duties related to public information, student records, admissions and registration functions, and related activities.
Provides assistance to the public, staff and students; interprets institutional policy and procedures.
Instructs students in correct admissions and records procedures to complete applications, registration, fee collection, fee refunds, class changes, petitions and related student forms.
Screens students for admissions requirements and matriculation process; refers students to appropriate testing/counseling area.
Reviews student records, applications, and other forms for completeness and accuracy.
Determines residency, processes student transactions using PC and other office equipment.
Performs a variety of office clerical duties relating to student, instructor and mailing requests.
Maintains records and files of clerical functions, may direct the work of student workers assisting with work-related functions.
Assists in training of short-term counter personnel.
Operates microfilm and auxiliary equipment to preserve student, instructor and other related district documents.
Utilizes optical imaging equipment; scans and indexes documents to update database.
Maintains transcript records, including accounts receivable and liens, and records of transcript destinations.
Corrects admission application and attendance error lists as needed; inputs corrected data on PC.
Processes outgoing transcripts by fax, mail, electronically, and over the counter.
Creates and maintains files of past and present requests on both PC and hard copy.
Processes all requests for catalogs and course descriptions from prior years.
Prepares and transmits student transcripts/folders to other district offices as requested.
Performs lock-up procedures at end of day, including securing of file cabinets, cash drawer and vault, and powering off of all equipment.
May assist with admissions and guidance correspondence and purchasing requisitions.