Admissions Coordinator - Part Time

Maplewood Senior Living•West Yarmouth, MA

8d•Onsite

About The Position

The Admissions Coordinator is responsible for managing the day-to-day operations of the admissions process for Maplewood at Mayflower Skilled Nursing Community. This role involves coordinating with healthcare providers, handling inquiries, processing admissions paperwork, and ensuring a smooth transition for new residents. The Admissions Coordinator works closely with the Director of Admissions to meet facility occupancy goals and maintain high standards of customer service.

Requirements

Minimum of 2 years of experience in healthcare admissions preferred
Excellent communication, interpersonal, and organizational skills.
Strong understanding of regulatory requirements and admissions processes.

Nice To Haves

Relevant certifications in healthcare administration or related fields are a plus.

Responsibilities

Assist with managing the admissions process from initial inquiry through to admission, ensuring a seamless experience for prospective residents and their families.
Serve as the primary point of contact for referrals and inquiries.
Provide information about the facility, answer questions, and facilitate tours for prospective residents and their families.
Complete and maintain accurate admission paperwork and documentation, including temporary face sheets, demographic information, payer source verification, and insurance details.
Ensure all necessary paperwork is completed accurately and in a timely manner, including pre-move and post-move documents.
Maintain and update referral logs, waiting lists, and other relevant records.
Ensure that all information is accurately entered into the electronic medical record (EMR) system.
Work with various departments to prepare for new admissions, including ensuring room readiness and coordinating welcome gifts.
Print and distribute face sheets to all relevant departments.
Maintain and analyze data related to admissions, discharges, and satisfaction surveys.
Assist the Director of Admissions with marketing efforts, outreach activities, and maintaining relationships with referral sources.
Support the development and implementation of the annual marketing plan for the facility.
Ensure compliance with federal, state, and local regulations regarding admissions and documentation.
Stay informed about industry trends and best practices related to admissions and skilled nursing facilities.