Admissions Coordinator (Two Positions; Begins as Soon as Possible)

Francis W. Parker School•Chicago, IL

9d•Onsite

About The Position

Francis W. Parker School, a JK-12th grade independent day school founded in 1901, is seeking two Admissions Coordinators. These positions will provide comprehensive administrative support to the Admissions Office, ensuring a positive and efficient experience for prospective families. The roles manage essential operational tasks, act as a key point of contact for inquiries, and support the team in meeting enrollment goals, contributing to a welcoming and organized environment.

Requirements

Bachelor’s Degree strongly preferred
A minimum of one (1) year of administrative support experience, preferably in an educational or customer service setting
Proficiency with computers and technology: Word, Excel, Gmail required
Experience with database management systems (e.g., Finalsite, Clarity, Ravenna, Blackbaud, Calendly or comparable) preferred
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Superior customer service skills and a positive, friendly demeanor
Ability to handle multiple tasks simultaneously and prioritize effectively
Demonstrated ability to use discretion and manage confidential information
A collaborative work style and team orientation

Nice To Haves

Experience with database management systems (e.g., Finalsite, Clarity, Ravenna, Blackbaud, Calendly or comparable) preferred

Responsibilities

Serve as the primary point of contact for initial admissions inquiries (phone, email, and in-person), providing accurate information and directing inquiries as needed.
Manage the initial stages of the application process, ensuring timely receipt and organization of materials.
Maintain accurate and up-to-date records in the enrollment database (Finalsite Enrollment), including data entry, application tracking, and generating reports as needed; ensure that data from the financial assistance database (Clarity) is reconciled with enrollment data.
Coordinate and schedule campus tours and visits, including managing calendars, confirming appointments, and preparing necessary materials.
Draft and send routine correspondence to prospective families, schedule interviews and meetings, and manage email communications.
Provide logistical support for admissions events, including open houses, information sessions, and other recruitment activities. This may include setup, registration, and material preparation.
Manage office supplies, process mail, maintain organized filing systems (both physical and electronic), and handle other administrative duties as assigned.
Partner with Assistant Directors of Admission to provide support for outreach events and fairs as needed.
Demonstrate a welcoming and helpful demeanor at all times.
Work collaboratively with all members of the Admissions team to ensure smooth and efficient office operations.
Other duties as assigned by the Director of Enrollment and Financial Assistance.