Admissions Coordinator

Athelas Institute•Columbia, MD

10d•Onsite

About The Position

The Admissions Coordinator will serve as the primary point of contact for individuals, families, schools, and other referring agencies interested in the services offered by Athelas Institute. This role involves disseminating information about Athelas's services through various channels, including in-person interactions, school transition fairs, written materials, and phone calls. The Coordinator must maintain up-to-date knowledge of service vacancies and eligibility criteria, acting as a crucial liaison between Athelas and the disability community to facilitate client placement.

Requirements

Experience in services for adults with I/DD
Excellent writing and verbal communication skills
Polished professional with warm demeanor
Use of a car and a clean driving record

Nice To Haves

Familiarity with DDA services, waivers, etc.

Responsibilities

Attend Transition Fairs in Baltimore county, Howard County and Baltimore City to gain referrals.
Coordinate with Level 5 schools for referrals.
Familiarize yourself with Community Coordinators of Services (CCS) to gain referrals.
Contact DDA Eligibility Services for referrals.
Communicate information about DDA services, waivers, etc., to potential referrals and their families in an understandable way.
Create brochures or other advertising tools to represent Athelas services.
Complete intake paperwork with all referrals.
Assist families with the DDA system for services.
Collect additional information per the admissions checklist to learn as much as possible about the referral.
Speak personally to referring person and associated people to learn as much as possible about the referral.
Complete in-person interviews and tours of Athelas programs as part of the intake process.
Share referral information prior with all needed departments, i.e. nursing, clinical, etc.
Act as Chair Person of the ARD and convene this meeting on a monthly basis.
Record and distribute ARD minutes in a timely fashion.
Maintain Current referrals list.
Make sure referrals are being acted upon by appropriate staff members.
Utilize the Admissions, Review and Discharge (ARD) committee as a sounding board for potential referrals.
Coordinate with Day or Residential Directors to be aware of vacancies, schedule tours and evaluations.
Collect evaluation paperwork and meet with staff for feedback about the evaluation period.
Present a written report to the ARD describing the individual, service requested, evaluation summaries including service needs to determine admission into services.
Assure completion of Service Plan and submission to DDA.
Coordinate start date and admission into services.
Perform other duties as required by the CEO and Director of Support Services.