Admissions Coordinator - Inpatient Rehab
About The Position
Baylor Scott & White Rehabilitation Hospital, a joint venture with Select Medical, is seeking a Full-Time Admissions Coordinator for their Inpatient Rehab facility. This on-site role operates Monday through Friday from 8:30 am to 5 pm. The Admissions Coordinator is a crucial member of the admissions and business development team, serving as one of the first points of contact for patients entering the rehab hospital. The hospital provides specialized care for individuals with a range of conditions including brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputations, and multiple traumas. The role involves managing the referral intake and admission process, ensuring smooth operations within the department, and upholding the values of The Select Medical Way, which emphasizes patient-first care, community well-being, innovation, and ethical practices.
Requirements
- High School Graduate or equivalent required.
- A minimum of two years' experience performing a broad range of duties with an Admissions or Pre-Admissions Department required.
Nice To Haves
- Knowledge of Medical terminology preferred.
- Knowledge of insurance verification preferred.
- Experience working with Excel and databases.
- Previous experience within a physical rehabilitation setting preferred.
Responsibilities
- Manages the referral intake and admission of all patients.
- Stays in close communication with all departments to prepare for admissions.
- Oversees the pull-through process for the hospital under the direction of the Director of Business Development.
- Ensures that all deficiencies remain at 0% to eliminate holds, working with CBO and HIM to ensure any errors are resolved.
- Ensures every referral is timely and accurately entered in Transitions of Care.
- Processes timely insurance verifications.
- Assists in pre-cert/authorization process – tracks for follow-up and timely processing.
- Works with DBD, CEO and other leaders to ensure timely admissions from time of referral.
- Works with team to resolve occasional challenges and overcome obstacles.
- Provides appropriate documents to Case Management team timely.
- Enters patient data in HMS/MedHost when pre-admitting, and enters details of patient’s benefits and billing instructions.
- Completes admissions paperwork and reviews all patient forms/demographics with patient/responsible party.
- Secures signatures on all necessary documents.
- Scans completed documents, including insurance cards and photo ID.
- Leads the morning meeting with census, budgeted numbers, etc.
- Communicates admissions time, bed number, physician, etc. to the hospital when there is a confirmed admission.
- Provides tours of the hospital.
- Provides customer service by accurately answering questions, for internal and external customers.
- Manages LOA's in HMS/MedHost, ensuring accurate entries for all LOA patients.
- Completes forms as necessary for corrections.
- Reviews and enters daily census via Select Portal by 11 am EST.
- Ensures accuracy on a daily basis, as well as initiating any changes/updates that might be necessary.
- Performs other duties as assigned.
Benefits
- Up to $300 in monthly bonus incentives
- Customizable Health Insurance Packages
- Comprehensive Onboarding & Training Program
- Ability to grow and learn new skills
- Advancement and growth opportunities
- Gaining health care experience
- Competitive rates
- Team-oriented culture
- Comprehensive benefits package for Full-time employees (including medical, dental, vision, 401k, life insurance, short and long term disability, and tuition assistance)
- Generous PTO
- Company-matching 401(k) retirement plan
- Life and disability protection
- Company paid parking
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
