Admissions and Records Coordinator I

University of Central Florida•Orlando, FL

About The Position

UCF's Office of Undergraduate Admissions is seeking an Admissions and Records Coordinator I to assist with the office's daily operations as part of the Operations unit. The role supports suspense reconciliation, special applications, and other reconciliation functions necessitated by automated processes. The position/classification may be changed at management's discretion within the SSWB division to a commensurate-level position, as determined by the Senior Vice President of Student Success and Well-Being or a designee. The Office of Undergraduate Admissions coordinates the identification, recruitment, admission, and enrollment of undergraduate first-time-in-college, transfer, non-degree, dual-enrollment, early-admission, and non-Florida public-institution transient students. It markets and communicates with talented, academically qualified students who can enrich the community and achieve academic and personal excellence. The position is a regular appointment with a Monday–Friday schedule of 8:00 a.m. to 5:00 p.m. and occasional weekends. New hires can expect a base hourly offer of $19.15 ($40,000 annually); the posted expected salary range is $19.16 to negotiable. UCF requires employees to reside in Florida when employment begins unless the posting explicitly states otherwise.

Requirements

A bachelor's degree and zero or more years of relevant experience, or a master's degree and zero or more years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
Must be authorized to work for any U.S. employer; visa sponsorship, H-1B transfers, and employment-based visa processing for individuals sponsored by another employer are not available.

Nice To Haves

Background in higher education or student services administration, preferably in admissions or records, healthcare data management, legal administration support, financial services records processing, or a relevant industry.
Experience in data management, data entry, or records administration, including reviewing and reconciling data sets for accuracy and completeness.
Familiarity with college and/or high school transcripts, undergraduate academic levels, transfer credits, and/or credential evaluation.
Proficiency with student information systems such as PeopleSoft, Banner, SLATE, Raptor, or similar systems.
Skill in detailed review and management of high-volume data or records.
Strong attention to detail, reliable written communication skills, and the ability to work independently in a high-volume, data-driven environment.

Responsibilities

Review applications and supporting documents, including application information, transfer credits, international credentials, and military credits, for accuracy and completeness.
Review student records using queries and reports to verify accuracy and compliance with institutional, state, and federal policies and regulations, including FERPA and applicable Florida and UCF rules.
Perform data reconciliation within the assigned area to ensure student records are consistent and correct.
Address and resolve records-related issues in collaboration with others to maintain accurate admissions data.
Reconcile admissions and student data for state reporting and regulatory compliance, resolve discrepancies, and ensure data meets required standards.
Assist with student recruitment events.
Assist in training new staff in admissions and records management procedures.
Perform additional responsibilities as needed to support Undergraduate Admissions.