Part Time Admission Assistant

THE OAKWOOD SCHOOL•Los Angeles, CA

8d•$28 - $34•Onsite

About The Position

The Part Time Admission Assistant supports the overall function of Oakwood School’s grades 7–12 admission office across the secondary campus. The role focuses on scheduling, clerical support, and interaction with the director, prospective and applicant families, Oakwood students, faculty and staff, vendors, and personnel at other schools. The assistant helps create a welcoming experience for adults and students and handles admission-related information with confidentiality. The position also involves using technology and database information to create documents such as nametags and check-in lists. It is 20 hours per week from August 2026 through May 2027. The role is based at Oakwood School Secondary School in North Hollywood, California, and pays $28–$34 per hour.

Requirements

At least three years of administrative or office support experience.
Detail-oriented with excellent organizational skills.
Extensive knowledge of Google Office Suite.
Ability to manage multiple responsibilities simultaneously and prioritize.
Excellent oral and written communication skills.
Exceptional people skills and phone etiquette.
Ability to work independently and as part of a team.
Sensitivity, discretion, and a sense of humor.
Must be able to meet the physical demands described, including standing and sitting for extended periods; bending, reaching, climbing stairs, stooping, and lifting, pushing, and pulling materials; visually inspecting work; and using manual dexterity to operate a computer and other office equipment.

Nice To Haves

Bachelor’s degree preferred, but not required.
Blackbaud database experience preferred.
Knowledge of or experience in admissions and/or independent schools.
Bilingual Spanish/English abilities.

Responsibilities

Respond to telephone and email inquiries by providing information about the school’s philosophy, curriculum, admission process, and policies.
Schedule applicant family interviews and send calendar invitations and digital applications to assigned faculty and staff interviewers.
Manage admission team calendars and update calendar invitations to reflect interviewer assignments.
Prepare and mail ongoing admission information, including weekly inquiry packets.
Contact prospective families by phone and email to support application completion and pipeline progress.
Input applicant information into the applicant tracking sheet and upload supplementary information and documents to digital records and application files.
Prepare and send correspondence, including cards, letters, and invitations.
Welcome families attending interviews.
Help prepare materials and arrange printing.
Correspond daily with interested parties by phone, email, and mail, and process incoming mail.
Generate nametags and check-in materials for events.
Assist with interviews for grades 7–12 applicants.
Assemble admission materials for fairs and school visits or presentations.
Maintain and update the welcome sign each morning.
Restock the lobby with brochures, coffee station supplies, and snacks, and maintain the appearance of the main area.
Order office supplies.
Update the security staff spreadsheet to reflect visitors coming to campus.
Assist with registration at evening and weekend admission events.
Perform other special duties and projects as assigned.