Administrator (Contract)

Cushman & Wakefield•Saskatoon, SK

13d•CA$40,800 - CA$48,000•Onsite

About The Position

Midtown is seeking a full-time, customer service-oriented professional for a temporary position, up to 14 months. This role is responsible for delivering and maintaining a positive and professional image of Midtown by welcoming and directing visitors and phone calls, while providing administrative support to Management. We are looking for an individual who is efficient, able to multi-task, and comfortable working as part of a team. The ideal candidate is resourceful, organized, and a strong problem solver. The ability to consistently manage and complete workload in a timely manner is key to success in this position.

Requirements

Minimum High School Diploma with (preferred) post-secondary diploma/ certificate in administration
Excellent knowledge of good customer service practices and must display a high level of professionalism at all times
Strong communications (written & verbal), listening, organizational and problem solving skills
Proficiency with computers (Word, Excel, PowerPoint, Outlook, Internet), POS system & telephone switchboards
A ‘can-do,’ ‘hands-on’ attitude with the ability to influence others, manage and implement change initiatives
Must be able to provide clear criminal background check

Nice To Haves

post-secondary diploma/ certificate in administration

Responsibilities

Provide excellent customer service to customers and retailers while managing the front desk, telephone and administration mail/e-mail
Act as a first point of contact – answer, follow up and/or redirect inquiries to the appropriate departments
Create and maintain personnel files
Collect monthly and certified sales reports from tenants. Enter sales in Excel and Yardi.
Enter estimated Sales into Excel and Yardi.
Distribute Sales Summaries and Detailed Sales Reports to staff.
Run monthly reports as required
Consolidate information for monthly Executive Summary reports from all departments; upload the information to SharePoint within timelines provided.
Keep track of important documents such as Certificates of Insurance; including tenant and vendors, etc.
Collect and record all cheques and cash received and deposit in the bank.
Maintain lease files to ensure all documents are accurately filed in the appropriate sections in a timely manner.
Manage Ambassador phone and inquiries in the absence of Marketing staff
Coordinate and manage tenant boardroom bookings and deposits
Provide backup support for Accounts Payable functions, including invoice processing, coding, payment administration, and other related tasks in absence of Property Administrator.
Tidy the copy room, boardroom and kitchen, starting and unloading the dishwasher.
Maintain general office supplies and order as requested by departments.
Complete tasks given by the GM as well as help in other departments when needed.
Other administrative duties as required