Administrator, CBC News, English Services, (On-site)

CBC/Radio-Canada•Toronto, ON

1d•Onsite

About The Position

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. In the role of Administrator, you will be providing confidential administrative and operational administrative support to the Senior Manager, Staffing and Administration as well as to other senior leaders as required. You will coordinate operations as well as various special projects and administrative activities. You contribute in every way you can. You are collaborative and inclusive by nature and your communication style reflects these values. You thrive in a fast-paced, creative environment. You will be working within a busy newsroom, where the ability to see the big picture, juggle priorities and activities to meet short deadlines is mandatory. The ideal candidate for this role is flexible, resourceful, a good problem solver. You initiate new systems and projects that support strategic goals and, under the supervision of the Senior Manager, you see them through. If you are the right person for this role you are committed to the goals of CBC and public service journalism. This role is a temporary 12 month position with a possibility for a 6-month extension. There is a requirement to be in office 4 days a week.

Requirements

Requires graduation from Community College or the equivalent.
Two years’ relevant experience in a corporate and or media environment
An active interest in media, production and storytelling
Experience managing projects
Fluency in English including strong writing skills
Requires discretion to perform all duties with confidentiality
Initiative and creativity
Highly organized and detail-oriented
Knowledge of the Google Suite (GDoc, GSheet, Calendar).
Strong problem solving skills
Strong communication and interpersonal skills are required as well as tact, diplomacy and flexibility
Ability to work well under pressure and deal with multiple priorities and deadlines
Good analytical skills and ability to exercise sound judgement.
Discretion, diplomacy and professional tact in communications with staff at all levels of the organization as well with external stakeholders.
Flexibility to take on new tasks as required and the initiative to see new opportunities for making improvements.

Nice To Haves

Experience in a media organization would be desirable
Knowledge of CBC's corporate policies (HR, Finance, Business Affairs, etc. ) considered an asset

Responsibilities

Create, compile and maintain data, databases and information systems to track issues, projects and priorities
Support calendar management for Senior Leadership based in Toronto
Recommend new systems to help ensure the region achieves strategic goals
Recommend and support and sometimes lead special projects, new initiatives and innovation opportunities including employee engagement projects, program development projects and other work aligned with strategic goals
Prepare plans for the purposes of confidential HR matters including staff development, succession planning, workforce planning as well as ad-hoc and ongoing reports, correspondence, and analyses, involving research, collection and compilation of data and documents, including those of a confidential or sensitive nature
Draft job descriptions and question lines, working closely with the recruitment department and hiring manager as partners in hiring new staff (interns and summer scholars specifically)
Oversee onboarding for all new employees and interns, ensuring their start with the corporation is positive and seamless. This includes the creation and updating of onboarding documents, setting up accounts, etc and greeting, mentoring in person when possible
Prepare Human Resources transactions for staff movements
Ensures adherences to corporate policies, departmental practices and collective agreements, obtains authorizations and forwards documentation for processing in a timely manner.
Track ID/access cards requests, order business cards, coordinate workstation moves when necessary.
Coordinates training needs and physical set up when training occurs, including coordinating with appropriate support departments, such as IT
Recommend and initiate the use of creative communications tools to keep staff connected and engaged
Create dynamic presentations, written and visual material for internal and external presentations, agendas, and minutes as required
Draft and edit internal communications/all-staff notes on behalf of leadership as needed.
Follow up on actions or initiatives on behalf of the leadership team
Schedule group meetings or other departmental events, tracks action items and follows up to ensure consistency and completion