Administrator - Travel, Meetings, and Expenses

Skechers • Manhattan Beach, CA

7d • $28 - $32

About The Position

The Administrator - Travel, Meetings, and Expenses provides administrative and operational support to Skechers’ Travel and Meetings Department. The role helps ensure efficient, accurate, and compliant daily operations supporting corporate travel, meetings, and expenses, with an emphasis on organization, accuracy, coordination, and process execution. The successful candidate is highly organized, detail-oriented, proactive, and adaptable, with strong computer skills and the ability to learn department-specific tools and processes. The position requires managing multiple priorities with minimal supervision in a fast-paced environment while delivering operational excellence and customer service.

Requirements

• Strong technical aptitude and ability to learn and administer travel and meeting platforms.
• Excellent written and verbal communication skills and ability to interact professionally across all organizational levels.
• Exceptional attention to detail and strong problem-solving skills.
• Proficiency in Microsoft Office Suite, including advanced Excel skills for data reporting.
• Experience using Adobe Acrobat Pro for document preparation and management.
• Familiarity with video conferencing tools such as Zoom and Microsoft Teams.
• Ability to handle confidential information with absolute discretion.
• At least 2 years of experience in administrative support, travel coordination, meeting planning, or a related corporate role.

Nice To Haves

• College degree or equivalent experience preferred.
• Experience working with travel or expense technology tools strongly preferred.
• Experience with design tools such as Canva and project-management platforms such as Smartsheet.

Responsibilities

• Monitor and manage a high-volume shared inbox; review and process incoming requests in accordance with company policies and procedures, prioritize work, track outstanding items, and ensure timely follow-up and completion.
• Perform quality-control checks on final travel itineraries to verify accuracy and compliance with company policy.
• Support administration of the Concur Travel & Expense platform, including distributing policy and training materials, onboarding new users, and assisting employees with system navigation.
• Support hotel arrangements for tradeshows, conferences, and corporate events by tracking reservations against travel and meeting rosters and distributing confirmations to travelers.
• Maintain master spreadsheets for events, conferences, and tradeshows.
• Support business dinner reservations, hotel payment processing, invoice review, receipt reconciliation, and follow-up on discrepancies.
• Coordinate conference and event materials for distribution and inventory.
• Maintain accurate inventory of conference and event materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed