Administrator - Travel, Meetings, and Expenses

Skechers • Manhattan Beach, CA

5d

About The Position

The Administrator - Travel, Meetings, and Expenses provides administrative and operational support to Skechers’ Travel and Meetings Department, helping ensure efficient, accurate, and compliant day-to-day operations. The role supports corporate travel, meetings, and expense activities, with an emphasis on organization, accuracy, coordination, and process execution. The successful candidate is highly organized, detail-oriented, proactive, adaptable, and able to manage multiple priorities with minimal supervision in a fast-paced environment while providing strong customer service.

Requirements

• Strong technical aptitude and ability to learn and administer travel and meeting platforms.
• Excellent written and verbal communication skills and ability to interact professionally across organizational levels.
• Exceptional attention to detail and strong problem-solving skills.
• Proficiency in Microsoft Office Suite, including advanced Excel skills for data reporting.
• Experience using Adobe Acrobat Pro for document preparation and management.
• Ability to handle confidential information with absolute discretion.
• At least 2 years of experience in administrative support, travel coordination, meeting planning, or a related corporate role.

Nice To Haves

• College degree or equivalent experience preferred.
• Experience working with travel or expense technology tools strongly preferred.
• Familiarity with video conferencing tools such as Zoom and Microsoft Teams.
• Experience with design tools such as Canva and project-management platforms such as Smartsheet.

Responsibilities

• Monitor and manage a high-volume shared inbox; review and process incoming requests in accordance with company policies and procedures, set priorities, track outstanding items, and ensure timely follow-up and completion.
• Perform quality-control checks on final travel itineraries for accuracy and alignment with company policy.
• Support administration of the Concur Travel & Expense platform, including distributing policy and training materials, onboarding new users, and assisting employees with system navigation.
• Support hotel arrangements for tradeshows, conferences, and corporate events by tracking reservations against travel and meeting rosters and distributing confirmations to travelers.
• Maintain master spreadsheets for events, conferences, and tradeshows.
• Support business dinner reservations, hotel payment processing, invoice review, receipt reconciliation, and follow-up on discrepancies.
• Coordinate conference and event materials for distribution and maintain accurate inventory of those materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed