Administrator / Senior Administrator (Strategic Partnerships Office)

Lawrence Berkeley National Laboratory•Berkeley, CA

5d•$94,920 - $146,424•Hybrid

About The Position

Lawrence Berkeley National Laboratory’s Strategic Partnerships Office (SPO), within the Laboratory Directorate, seeks an Administrator or Senior Administrator to provide comprehensive administrative and operational support. The SPO advances collaborations connecting scientific research with practical applications across industry, academia, federal sponsors, and nonprofit organizations. Reporting directly to the Chief Strategic Partnerships Officer (CSPO), the position coordinates operations, supports research partnerships, tracks deliverables, manages procurement and vendor contract processes, and helps ensure compliance across institutional initiatives. The role supports efficient administrative workflows, financial and procurement tracking, and customer service for a diverse range of stakeholders. The Administrator serves as an operational point of contact for the CSPO, SPO staff, and client groups. The role coordinates calendars, meetings, travel, onboarding, property inventories, timekeeping, budgets, procurement, contracts, reporting, records, project tracking, and office-related services. The Senior Administrator additionally serves as a lead operational liaison, advises leadership on complex administrative issues, establishes workflows and training protocols, designs tracking frameworks and digital workflows, and oversees complex procurement and vendor contract processes. This is a full-time career appointment, exempt from overtime pay and represented by a union for collective bargaining purposes. The role is eligible for telework, with onsite attendance determined by the supervisor based on operational requirements. Employees working a telework schedule must reside within 150 miles of Berkeley Lab. The anticipated start date is December 7, 2026. The position is not eligible for relocation assistance, and visa sponsorship is unavailable. Candidates must be eligible to work in the U.S. at the time of hire.

Requirements

Administrator: Bachelor’s degree or equivalent knowledge or training in Business, Communications, or a related field, and at least 5 years of progressively responsible experience supporting high-level executives in a professional, academic, or research environment; an equivalent combination of education and experience is acceptable.
Administrator: Experience providing high-level administrative support, including email correspondence, calendar management, scheduling, meeting planning, document management, travel coordination, expense reports, project coordination, data management, report generation, and navigating complex computerized systems in a fast-paced environment.
Administrator: Demonstrated proficiency with cloud-based software and applications, including Google Workspace, Microsoft Office Suite, Adobe Acrobat, and Zoom.
Administrator: Ability to learn new applications, platforms, and online content management systems.
Administrator: Experience interpreting applicable institutional policies and procedures for administrative areas including travel, procurement, property management, and space management.
Administrator: Analytical skills, including identifying issues, problem-solving, developing creative solutions, and recommending alternative approaches.
Administrator: Strong organizational skills, including managing competing priorities, meeting deadlines, tracking multiple projects, taking initiative, and adapting to changing priorities.
Administrator: Commitment to high-quality customer service and ability to build and maintain effective professional relationships across multifunctional teams and organizational levels.
Administrator: Excellent written communication skills and a record of producing professional, error-free emails, documents, reports, and presentations.
Administrator: Interpersonal skills demonstrating professionalism, diplomacy, discretion, and confidentiality when working with personnel at all organizational levels, internally and externally.
Senior Administrator: Bachelor’s degree or equivalent knowledge or training in Business, Communications, or a related field, and at least 8 years of progressively responsible experience supporting high-level executives in a professional, academic, or research environment; an equivalent combination of education and experience is acceptable.
Senior Administrator: Experience managing complex calendar arrangements and domestic and international travel for senior leaders.
Senior Administrator: Experience providing policy guidance and interfacing with high-level external and institutional officials.
Senior Administrator: Experience designing and implementing tracking systems and work processes and improving existing systems.
Candidates must be eligible to work in the U.S. at the time of hire; visa sponsorship is not available.
Candidates working a telework schedule must reside within 150 miles of Berkeley Lab.

Nice To Haves

Master’s degree or equivalent knowledge or training in Business, Communications, or a related field.
Experience with Berkeley Lab, UC, DOE, and/or local, state, or federal policies, procedures, and regulations related to administrative responsibilities, including procurement, events, travel, timekeeping, and financial management.
Experience with Berkeley Lab systems and tools such as LETS, eSRA, FMS, TREX, RezDesk, and e-biz.

Responsibilities

Serve as the central operational point of contact for the CSPO, SPO team members, and client groups.
Coordinate calendars and schedule meetings, advisory boards, demo days, and conferences for the CSPO, SPO team, and Lab stakeholders.
Provide travel assistance and onboarding support to new employees; lead property inventories and serve as timekeeper.
Assist the CSPO with maintaining and tracking budgets in coordination with finance office representatives.
Support procurement activities in compliance with Lab, UC, DOE, and federal policies.
Partner with SPO leaders to manage vendor contract processes, including approvals, purchase orders, requisitions, and invoice processing.
Update the SPO team intranet and external internet sites.
Maintain the dashboard and prepare standard reports using routine Lab-system data and standardized templates.
Prepare requested reports and metrics, including time-sensitive ad hoc requests and data calls from DOE, UC, and other sponsors.
Create, update, and maintain online records and archives in SPO and Lab databases.
Maintain project tracking tools for projects, action items, deadlines, and deliverables.
Assist and train staff in tracking systems, troubleshoot problems, and resolve issues.
Manage office space-related needs, including telephones, IT and digital needs, copier maintenance and repairs, water delivery, transportation, mail, and facilities or custodial work requests.
For the Senior Administrator, act as a lead operational liaison for the CSPO and Directorate partners.
For the Senior Administrator, establish customer service standards, advise leadership on complex administrative challenges, and independently resolve non-routine operational issues.
For the Senior Administrator, establish training protocols and administrative workflows to improve operational efficiency.
For the Senior Administrator, design, establish, and implement tracking frameworks and digital workflows across multifunctional SPO teams.
For the Senior Administrator, direct and oversee complex procurement activities and authorize large-contract purchase orders and vendor agreements.
For the Senior Administrator, establish purchasing-compliance strategies across institutional, UC, DOE, and federal frameworks.
For the Senior Administrator, oversee complex vendor contract processes, including budget tracking and resolution of procurement or subcontract compliance exceptions.
For the Senior Administrator, guide staff on adherence to institutional, UC, DOE, and federal policies.