Administrator, Residential Property Management
Anthem Properties•Vancouver, BC
•CA$60,000 - CA$70,000•Onsite
About The Position
In this position you love to dot your i’s and cross your t’s. You are highly detail-oriented and take pride in accurate, complete work and following consistent processes. Your customers are your internal team members in the multifamily residential portfolio.
Requirements
- 2+ years of administrative, leasing, or property management experience, ideally within multifamily residential or real estate
- Working knowledge of Yardi Voyager (or a similar property management system) strongly preferred
- Familiarity with the BC Residential Tenancy Act (RTA) and/or Alberta RTA is a strong asset
- Exceptional attention to detail and accuracy, with a demonstrated ability to follow consistent processes
- Strong organizational skills with the ability to manage multiple deadlines and reporting cycles simultaneously
- Clear written and verbal communication skills, including comfort liaising across property management, leasing, accounting, and asset management teams
Nice To Haves
- Post-secondary education in business administration, real estate, or a related field is an asset
Responsibilities
- Monitor and support internal auditing processes with respect to lease document accuracy, application of incentives, maintain records of missing documents and follow-up to receive documents from property team
- Audit and enforce a high standard of accuracy for Yardi data and residential documentation
- Prepare lease renewal packages for the residential portfolio, ensure documents are served and charges are posted in conjunction with property managers
- Prepare and consolidate numerous weekly and monthly reports on a regular basis using consolidation of information from Yardi which will be for the benefit of property management, leasing and asset management teams
- Participate in inputting invoices into Yardi in conjunction with AP clerk for portfolio
- Laise with IPP Accounting on various tasks related to multifamily residential rentals
- Maintain strong working knowledge of BC RTA and Alberta RTA and be able to apply correct administration by jurisdiction
- Regular auditing of resident insurance documentation to ensure maintenance of current proof of insurance
- Maintain lease abstracts/tenant files and ensure documentation supports RTB/dispute resolution readiness
- Track and manage strata/condo corporation compliance items where suites sit within condo buildings
- Maintain accurate rent roll, unit status, and lease data in Yardi
- Generate weekly/monthly reports for PM and Director (occupancy, arrears, notices in progress)
- Identify, document, and escalate Yardi data or configuration issues to the appropriate system administrator, IT resource or to Director of Operations
- Attend and take notes at periodic meetings, champion our Yardi initiatives as we grow and expand and embrace new technologies and Yardi modules
- Support due diligence document prep for acquisitions/dispositions
- Support consistent portfolio-wide administrative practices, documentation standards, and reporting workflows
- Perform miscellaneous duties assigned by VP and Director
Benefits
- Unlimited career growth opportunities
- Mentorship from the ‘best in the biz’
- Corporate Giving Strategy supporting community development
- Annual salary reviews and performance bonuses
- A robust Benefit Plan and Employee Assistance Program
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
