Administrator Records School Finance Payroll II - Hume-Fogg High (2026-2027)

Music City Center•Nashville, TN

36d•Onsite

About The Position

This role involves routine financial record duties, including calculating, reviewing, creating, posting, and verifying financial transactions and reports in accounting software to ensure accuracy for school operations. The position requires ensuring compliance with the Tennessee Internal School Uniform Accounting Policy manual (TISUAPM) and MNPS policies and procedures to safeguard public funds. The individual will also be responsible for payroll duties, compiling and recording employee time, attendance, and payroll data for school-based employees and substitutes, computing wages and stipends, and managing substitute attendance and appraisals using Smartfind. Key responsibilities include reviewing, recording, summarizing, posting, and verifying numerical and financial data to maintain accurate financial records. This may involve receiving and verifying monies, securing them, and preparing them for deposit. The role also includes preparing school purchase orders, verifying accounts for fund availability, paying invoices, and preparing monthly bank reconciliations for the student activity fund. Providing accurate financial information to internal and external auditors is also a crucial part of the job. Additionally, the position involves compiling statistical and financial documentation, complying with federal, state, and company policies, and reconciling payroll discrepancies. The role requires verifying attendance, hours worked, and pay adjustments, computing employee time and payroll data, recording employee information for payroll updates, and tracking employee leave time.

Requirements

Associate's Degree in Business, Accounting, or Finance Required
1-3 years of previous financial work-related skill, knowledge, or experience Required
Payroll software
Accounting
Bookkeeping
Microsoft Office Suite (especially Excel)

Responsibilities

Routinely calculates, reviews, creates, posts, & verifies financial transactions & reports in appropriate accounting software & proper account(s) to ensure accuracy as required for the function & operation of the school.
Reviews financial transactions & any other school financial documents to ensure compliance with the Tennessee Internal School Uniform Accounting Policy manual (TISUAPM) and MNPS policies & procedures to safeguard public funds.
Informs all school staff and Principal of TISUAPM and MNPS policies & procedures at all times.
Communicates effectively & works closely with other MNPS departments.
Compiles and records employee time, attendance, and payroll data for school based employees and substitutes.
Computes employees' time worked, production, and stipends for bi-weekly payroll.
Compiles and submits substitute attendances', appraisals, and utilizes Smartfind in lieu of substitute forms and documentation.
Reviews, records, summarizes, posts and verifies numerical and financial data to compile and keep financial records accurate, using accounting software, reports, journals and ledgers.
Receives and verifies all monies, and secures them in a safe or vault until the funds can be turned over to the bookkeeper to verify, receipt, and make deposit of all cash and checks in accordance with the TISUAPM & MNPS policy.
Prepares school purchase orders for all School Fund expenditures as properly authorized by Principal.
Verifies accounts on computer spreadsheets and software to ensure fund availability to make school purchases.
Pays invoices timely within 30 days.
Prepares student activity fund monthly bank reconciliation using specialized accounting software.
Provides accurate financial information and explanations for internal & external auditors for the purpose of the annual individual school audit and district audit.
Compiles statistical and financial documentation for such matters as cash receipts, expenditures, and accounts payable and receivable.
Complies with federal, state and company policies, procedures and regulations.
Codes documents according to company procedures.
Reconciles, notes and/or reports discrepancies found in records.
Reviews time sheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies.
Verifies attendance, hours worked, and pay adjustments, and post information onto designated records.
Computes and compiles employee time, production, and payroll data from time sheets and other records.
Records employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
Keeps track of leave time, such as vacation, personal, comp-time, and sick leave, for employees.