Administrator Planning, Design & Construction - Project Management Information System

HonorHealth•Scottsdale, AZ

19d•Onsite

About The Position

The Administrator - Planning, Design & Construction - Project Management Information System serves as the enterprise owner and administrator of HonorHealth’s Project Management Information System (PMIS), including Procore and other capital project delivery platforms. The role provides strategic leadership for governance, configuration, adoption, reporting, automation, and continuous improvement of project management technologies supporting the full capital project lifecycle. The administrator establishes and maintains PMIS standards, configures systems and workflows, manages projects and user permissions, and ensures that system functionality supports project delivery standards and organizational objectives. The role develops and improves digital workflows for design management, contract administration, submittals, RFIs, change and cost management, scheduling, and closeout documentation. The position is responsible for enterprise project data integrity and for developing dashboards, KPIs, executive and portfolio reporting, and business intelligence solutions, including solutions using Power BI. It also identifies opportunities for AI and automation in reporting, data validation, document classification, workflow monitoring, analytics, and knowledge management, with appropriate governance and human oversight. The administrator develops and delivers training, facilitates user onboarding, creates system documentation, and serves as the principal PMIS subject matter expert. The role also supports integration between Procore and financial, contract management, scheduling, CAFM, document management, and capital planning systems, and contributes to long-term digital project delivery strategies.

Requirements

Associate degree required.
Five years of experience administering construction project management systems, enterprise platforms, project controls systems, or comparable information management systems required.
Experience administering Procore at the enterprise or owner level required.
Expert-level Procore administration and PMIS governance.
Strong understanding of healthcare capital project delivery processes.
Advanced reporting and business intelligence capabilities.
Data governance and information management expertise.
Workflow design and process improvement skills.
Strong analytical and problem-solving abilities and system-thinking capability.
Ability to simplify complex technical concepts for non-technical users.
Exceptional organizational and documentation skills; ability to manage multiple priorities independently.
Strong stakeholder management, communication, coordination, and influence skills, including influencing organizational adoption without direct authority.
Advanced scheduling and critical path analysis.
Ability to integrate capital delivery schedules with operational service needs.
Understanding of healthcare operational risk, regulatory timing, and facility uptime requirements.
High attention to detail and data governance.
Advanced Procore administration; proficiency with Microsoft Power BI, advanced Microsoft Excel, Microsoft Office Suite, project management and workflow platforms, enterprise reporting systems, document management platforms, and AI-assisted productivity and reporting tools.

Nice To Haves

Experience supporting healthcare capital projects, healthcare facilities, or regulated environments.
Experience implementing reporting, business intelligence, automation, or AI-enabled solutions.
Experience supporting large multi-project capital portfolios.
Familiarity with database and integration tools.
Procore Certified Administrator certification.
Power BI certification.
PMP, CCM, or equivalent certification.

Responsibilities

Serve as enterprise administrator and system owner for Procore and other approved PMIS platforms.
Establish, maintain, and enforce PMIS governance standards, data standards, naming conventions, workflows, permissions, and project templates.
Configure company-level and project-level settings to support consistent capital program delivery.
Create and manage projects, user accounts, security permissions, distribution groups, workflows, and reporting structures.
Ensure PMIS functionality aligns with project delivery standards, capital governance requirements, and organizational objectives.
Act as the primary contact for PMIS configuration, upgrades, testing, and change management initiatives.
Develop, implement, and maintain workflows for design management, contract administration, submittals, RFIs, change management, cost management, scheduling, and closeout documentation.
Evaluate and improve workflow effectiveness and user experience, and support standardized project execution processes across inpatient and outpatient programs.
Partner with Project Managers, Project Controls, Contract Administration, and Facilities teams to improve digital project delivery practices.
Maintain enterprise project data integrity, completeness, accuracy, and accessibility.
Develop and administer dashboards, KPIs, executive reporting, portfolio reporting, and capital governance reporting tools.
Support integration of project data with capital planning, forecasting, project controls, and facilities systems.
Develop standardized reporting for project leadership, executive leadership, and operational stakeholders.
Develop business intelligence solutions using Power BI, reporting applications, and related analytics platforms.
Identify and implement AI and automation opportunities to improve project delivery efficiency and data quality.
Develop AI-assisted workflows for reporting generation, data validation, document classification, workflow monitoring, project analytics, and knowledge management.
Evaluate emerging technologies for healthcare capital project delivery and ensure AI use follows organizational governance requirements with appropriate human oversight.
Develop and deliver PMIS training programs for project and program managers, Project Controls personnel, Contract Administrators, Facilities staff, and leadership.
Facilitate new-user onboarding and provide continuing education on system functionality and best practices.
Develop user guides, standards documentation, instructional content, and process references.
Serve as the principal subject matter expert for PMIS utilization across the healthcare system.
Support integration and coordination between Procore and financial, contract management, scheduling, CAFM, document management, and capital planning systems.
Assist in developing long-term digital project delivery strategies.
Perform other supporting duties as assigned.