Administrator Planning, Design & Construction - Project Management Information System

HonorHealth•Scottsdale, AZ

17d•Onsite

About The Position

The Administrator - Planning, Design & Construction - Project Management Information System serves as the enterprise owner and administrator of HonorHealth’s Project Management Information System (PMIS), including Procore and other capital project delivery platforms. The role provides strategic leadership for governance, configuration, adoption, reporting, automation, and ongoing improvement of project management technologies used throughout the capital project lifecycle. The administrator establishes and maintains system governance, data standards, workflows, permissions, project templates, reporting, and digital project delivery practices. The role supports consistent execution across inpatient and outpatient capital programs, maintains enterprise project data, develops business intelligence and executive reporting, and coordinates PMIS integrations with related enterprise systems. The position also identifies appropriate opportunities for AI and automation, while ensuring organizational governance and professional review remain in place. The role develops and delivers training and documentation, supports onboarding and continuing education, and serves as the principal subject matter expert for PMIS use across the healthcare system. It collaborates with Project Managers, Project Controls, Contract Administration, Facilities, leadership, and other stakeholders.

Requirements

Associate degree required.
Five years of experience administering construction project management systems, enterprise platforms, project controls systems, or comparable information management systems.
Experience administering Procore at the enterprise or owner level.
Expert-level Procore administration and PMIS governance.
Strong understanding of healthcare capital project delivery processes.
Advanced reporting and business intelligence capabilities.
Expertise in data governance and information management.
Workflow design and process improvement skills.
Strong analytical and problem-solving abilities.
Ability to explain complex technical concepts to non-technical users.
Exceptional organizational and documentation skills.
Ability to independently manage multiple priorities.
Strong stakeholder management and communication skills.
Ability to influence organizational adoption without direct authority.
Advanced scheduling and critical path analysis.
Strong analytical and systems-thinking capability.
Ability to integrate capital delivery schedules with operational service needs.
Understanding of healthcare operational risk, regulatory timing, and facility uptime requirements.
Strong communication and coordination skills across technical, operational, and executive stakeholders.
High attention to detail and data governance.
Proficiency with Procore, Microsoft Power BI, advanced Microsoft Excel, Microsoft Office Suite, project management and workflow platforms, enterprise reporting systems, document management platforms, AI-assisted productivity and reporting tools, and database and integration tools.

Nice To Haves

Experience supporting healthcare capital projects, healthcare facilities, or regulated environments.
Experience implementing reporting, business intelligence, automation, or AI-enabled solutions.
Experience supporting large multi-project capital portfolios.
Procore Certified Administrator certification.
Power BI certification.
PMP, CCM, or equivalent certification.

Responsibilities

Serve as enterprise administrator and system owner for Procore and other approved PMIS platforms.
Establish, maintain, and enforce PMIS governance standards, data standards, naming conventions, workflows, permission structures, and project templates.
Configure company-level and project-level settings to support consistent capital program delivery.
Create and manage projects, user accounts, security permissions, distribution groups, workflows, and reporting structures.
Ensure PMIS functionality aligns with project delivery standards, capital governance requirements, and organizational objectives.
Serve as the primary point of contact for PMIS configuration, upgrades, testing, and change management initiatives.
Develop, implement, and maintain workflows for design management, contract administration, submittals, RFIs, change management, cost management, scheduling, and closeout documentation.
Evaluate and improve workflow effectiveness and user experience, and support standardized project execution across inpatient and outpatient programs.
Partner with Project Managers, Project Controls, Contract Administration, and Facilities teams to improve digital project delivery practices.
Maintain the integrity, completeness, accuracy, and accessibility of enterprise project data.
Develop and administer dashboards, KPIs, executive reporting, portfolio reporting, and capital governance reporting tools.
Support integration of project data with capital planning, forecasting, project controls, and facilities systems.
Design and maintain standardized reporting for project leadership, executive leadership, and operational stakeholders.
Develop business intelligence solutions using Power BI, reporting applications, and related analytics platforms.
Identify and implement AI and automation opportunities to improve project delivery efficiency and data quality.
Develop AI-assisted workflows for reporting generation, data validation, document classification, workflow monitoring, project analytics, and knowledge management.
Evaluate emerging technologies for healthcare capital project delivery and ensure AI use follows organizational governance requirements with appropriate human oversight.
Develop and deliver PMIS training for Project Managers, Program Managers, Project Controls personnel, Contract Administrators, Facilities staff, and leadership.
Facilitate new-user onboarding and provide continuing education about system functionality and best practices.
Develop user guides, standards documentation, instructional content, and process references.
Serve as the principal subject matter expert for PMIS utilization across the healthcare system.
Support integration and coordination between Procore and financial, contract management, scheduling, CAFM, document management, and capital planning systems.
Assist in developing long-term digital project delivery strategies.
Perform other supporting duties as assigned.