Administrator, Operations Coordination

Defence Construction Canada•Ottawa, ON

3h•Hybrid

About The Position

The Administrator, Operations Coordination, administers and maintains components of DCC’s corporate security program, including the security clearance process and facility access control system. The incumbent supports the process for assigning DND workplace building passes and reviewing visit clearance requests for DCC employees and contractors. The incumbent also provides a wide range of administrative support to the Executive Management Group, Senior Management Group, employees and corporate security advisors. The Administrator coordinates complex, integrated project schedules for multiple long- and short-term service line projects for national directors.

Requirements

Human Resources Information System
Online Industrial Security Services system
College diploma in administration or related field with four to five years’ relevant experience, or the equivalent
Use applicable computer software and operating systems
Apply knowledge of security clearance process
Be bilingual (English and French; mandatory)
Manage multiple deadlines and priorities
Demonstrate attention to detail

Responsibilities

Act as subject-matter expert and provide guidance to candidates, employees and managers related to security matters
Manage the Corporate Security inbox and respond to queries
Administer the security clearance process and Dual ID/Access Card system
Ensure security-related databases and manuals are up to date and accurate, and comply with relevant processes and guidelines
Maintain components of DCC’s corporate security program (e.g. security clearance process, facility access control system, library of security posters, Corporate Security intranet pages)
Maintain records and generate regular reports (e.g. on security clearance upgrades and renewals)
Collect, format and prepare data tables and reports to support business management and service line activities (e.g. aging, profit and loss and quarterly reports, reports for the Executive Management Group)
Provide administrative support to the Vice-President, Operations – Service Delivery, by processing and tracking invoices, tracking and reporting on accruals, tracking budget expenditures and time sheets
Prepare presentation packages for meetings of national directors and manage translation requirements for the Operations Coordination Team
Support Client-Partner relations by coordinating meetings and taking minutes
Coordinate project schedules, including maintaining schedules and tracking progress
Provide daily office management and general administrative support (e.g. greet visitors, order supplies, liaise with building operations, organize couriers)
Develop and maintain records, filing and tracking systems
Develop and maintain effective relationships within DCC, the Client-Partners and/or stakeholders
Provide administrative support to DCC committees and working groups, as required
Other duties as assigned
Provide functional direction and advice to employees

Benefits

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans
Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home
Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans