Administrator II - AP

Westlake•Stafford, TX

22h•Hybrid

About The Position

This position is responsible for compiling and maintaining accounts payable records by performing a variety of responsibilities. The role involves batching and preparing vendor invoices for import or scanning into the Accounts Payable workflow process, utilizing Kofax Capture for data validation, and executing research functions within SAP and VIM software. The Administrator will also create/update Excel files, handle AP inquiries, support 1099 functions, manage vendor maintenance, process invoices outside of VIM, and handle all payment-related functions including check, ACH, and wire processing, as well as voiding checks in SAP. Additionally, the role includes printing, filing, and maintaining AP documents, assisting with monthly closings, ensuring compliance with AP policies and procedures, and adhering to the company's delegation of authority.

Requirements

High school diploma or equivalent required.
Minimum three years related experience and/or training; or equivalent combination of education and experience.
Experience in high-volume, fast-paced Accounts Payable environments in which daily performance expectations are assigned and measured.
A strong concentration on accuracy, efficiency, and continuous improvement.
The ability to communicate and work effectively with teammates, vendors, and internal customers.
The ability to effectively prioritize workloads and maintain an organized workspace.
The ability to reliably commit to consistent attendance during specified work hours.

Nice To Haves

Associate's degree preferred.

Responsibilities

Batch and prepare electronic/hard-copy vendor invoices for import or scan into Accounts Payable workflow process.
Utilize Kofax Capture optical character recognition software platform to validate and input pertinent invoice data.
Execute basic research functions within SAP software.
Execute intermediate functions within electronic Accounts Payable workflow software (VIM).
Create/update Microsoft Excel files.
Facilitate and research AP inquiries from plant locations and outside vendors.
Responsible for various AP related functions including supporting the 1099 function, vendor maintenance requirements, processing invoices outside of VIM and all payment related functions (Check, ACH, Wire) including the voiding of checks in SAP.
Print, file and maintain all relevant accounts payable documents and reports.
Assist in monthly closings as needed.
Responsible for maintaining compliance with AP policies and procedures and adhering to company DOA (delegation of authority).
Perform the primary thinking encompassed by this job description, and any other job responsibilities or tasks as assigned.
Comply with all Westlake Company policies and procedures.