STATE ATTORNEY'S OFFICE, 8TH CIRCUIT- ADMINISTRATOR I - 21013846

State of Florida•Gainesville, FL

2d•$35,678 - $45,000•Onsite

About The Position

This is highly responsible professional, communications, and administrative work supporting the mission of the State Attorney’s Office. The employee serves as the office’s primary coordinator for public communications, social media, community outreach, and executive engagement activities. The Communications and Outreach Coordinator is responsible for coordinating the office's social media, community outreach, and public engagement initiatives, managing speaking engagements and community appearances for the State Attorney. The position assists the Public Information Officer in the preparation, organization, and dissemination of public information and communication materials while also providing direct support to the Executive Director and State Attorney on outreach, communications, and operational initiatives. The Coordinator serves as a liaison between the office and community organizations, civic groups, governmental agencies, educational institutions, professional associations, and other stakeholders by facilitating engagement opportunities, preparing communication and presentation materials, coordinating logistics, and ensuring timely follow-through on assigned projects. Work requires the exercise of independent judgment, discretion, initiative, professionalism, and strong organizational skills while handling sensitive information and representing the office in a professional manner. Work is performed under the general supervision of the Executive Director or his or her designee. The employee may receive assignments from the State Attorney, Chief Assistant State Attorney, Public Information Officer, and other management personnel as appropriate.

Requirements

Graduation from an accredited four-year college or university with major course work in journalism, communications, public relations, marketing, public administration, political science, criminal justice, business administration, or a closely related field; or An equivalent combination of education, training, and professional experience demonstrating the knowledge, skills, and abilities necessary to perform the essential functions of the position.
Excellent written and verbal communication skills, including the ability to prepare professional correspondence, reports, speeches, presentations, newsletters, social media content, and public information materials.
Demonstrated ability to work independently, exercise initiative, and manage multiple competing priorities with limited supervision.
Experience coordinating projects, events, schedules, outreach initiatives, public-facing activities, or executive support functions.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Ability to organize, prioritize, and manage multiple projects simultaneously while meeting deadlines.
Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
Ability to establish and effective working relationships with attorneys, law enforcement personnel, government officials, community organizations, members of the media, and the general public.
Possession of a valid Florida Driver License and maintenance of an acceptable driving record throughout employment.
Ability to travel throughout the Eighth Judicial Circuit and other locations as required for meetings, events, training, and official business.
Ability to obtain and maintain authorization to access criminal justice information, confidential records, and other restricted information as required for assigned duties.
Successful completion of a criminal history background investigation.
Ability to use office technology, communications equipment, social media platforms, content management systems, databases, and related software necessary to perform assigned duties.
Availability by telephone, email, or other approved communication methods outside normal business hours when operational needs require.
Ability to represent the State Attorney’s Office in a professional, courteous, impartial, and ethical manner at all times.

Nice To Haves

Experience with website content management, digital communications, graphic design software, photography, video production, or related communications tools is preferred.
Experience working in a prosecutor's office, law enforcement agency, court system, governmental agency, elected official's office, or other public-sector environment.
Experience with graphic design, photography, video editing, website administration, content management systems, or related communications technologies.

Responsibilities

Serve as the primary administrator for all official office social media accounts and platforms.
Assist in the development, implementation, and maintenance of the office's social media strategy and communications initiatives.
Create, edit, schedule, and publish social media content, including written posts, graphics, photographs, videos, and other digital media.
Monitor social media activity and public engagement and prepare periodic reports regarding reach, effectiveness, audience engagement, and emerging trends.
Draft press releases, public statements, newsletters, speeches, presentations, reports, correspondence, and other written communications.
Assist the Public Information Officer in the preparation, organization, and dissemination of public information and communication materials.
Identify, coordinate, schedule, and manage speaking engagements, community presentations, civic events, educational programs, and outreach opportunities for the State Attorney, and serve as the primary point of contact regarding these events.
Prepare briefing materials, background information, talking points, presentation materials, and follow-up correspondence related to speaking engagements and public events.
Attend community events, meetings, and public appearances as assigned, including events occurring outside normal business hours.
Follow up with event organizers, community partners, elected officials, civic organizations, schools, professional associations, and other stakeholders to maintain and expand outreach opportunities.
Maintain and update databases of community organizations, governmental agencies, educational institutions, civic groups, and other stakeholders to support outreach and engagement efforts.
Coordinate office publications, informational materials, training resources, annual reports, and public education initiatives.
Coordinate and track assigned projects, action items, deadlines, and follow-up activities for management personnel to ensure timely completion of initiatives and objectives.
Maintain confidential information and exercise discretion regarding sensitive criminal justice matters, personnel matters, strategic communications, and other protected information.
Perform other administrative responsibilities as assigned.