Administrator, Executive Legal

Royal Caribbean Cruises Ltd•Miami, FL

4d•Onsite

About The Position

Journey with us! Combine your career goals and sense of adventure by joining our incredible team of employees at Royal Caribbean Group. We are proud to offer a competitive compensation and benefits package, and excellent career development opportunities, each offering unique ways to explore the world. We are proud to be the vacation-industry leader with global brands — including Royal Caribbean International, Celebrity Cruises and Silversea Cruises — the most innovative fleet and private destinations, and the best people. Together, we are dedicated to turning the vacation of a lifetime into a lifetime of vacations for our guests. Royal Caribbean Group’s Human Resources team has an exciting career opportunity for a full time Administrator, Executive Legal reporting to the SVP, Chief Legal Officer & Sec. This role will work onsite in Miami, Florida. This position is based in our 1050 Miami Office

Requirements

H.S. Grad or equivalent required.
Must have excellent grammar, organizational and communication skills.
Very strong interpersonal skills.
Advanced level of proficiency in MS Word, Excel, PowerPoint and Lotus Notes required.
Must be able to maintain strict confidentiality and discretion in dealing with issues of business & personal nature.
Ability to work effectively under pressure & manage multiple tasks and deadlines is required.
Minimum of five to seven years of experience performing advanced secretarial activities and support to senior executive level positions in large corporations.

Nice To Haves

Bachelor’s degree preferred; experience may be combined with some college education.
Budget and cost oversight as well as project management experience desired.

Responsibilities

Provides advanced secretarial support to senior executives by managing daily calendar, coordinating, and scheduling meetings with other executives.
May coordinate attendance or prepare conference events.
Addresses general inquiries from other executives or external vendors.
Composes complex non-routine communication, and reports containing sensitive financial data.
Assists in the preparation of presentations for board or executive committee meetings; may assist in coordinating board member attendance and sending out all board material.
Compiles data for executive reports for executive committee and/or board committee meetings, prepares material and reports for board members distribution.
Oversees supply budget and cost containment of admin group.
Research information for projects, oversee communication and information for report generation and serve as a resource to other administrative staff in handling complex issues or projects.
Manages executives travel calendar and prepares itineraries, makes all necessary arrangements for meetings.
Prepares expense reports, reviews invoice and may support other executives in team in calendar and travel scheduling.
Works on and supports other projects related to business unit as required.
Employee will be required to perform any other job-related duties assigned by their supervisor or management.