Administrator - Employment & Training
About The Position
Reporting to the Manager, Employment & Training, the Administrator (E&T) is responsible for providing administrative support to the Haisla Nation Employment & Training programs, ensuring the smooth and efficient operation. This includes providing comprehensive administrative support to the Director, Education & Training, Manager, Employment & Training and programs staff; maintaining up to date and accurate records; assisting in the planning and coordination of Employment & Training programs and events; and assisting with scheduling, meeting logistics and preparing relevant materials. The Administrator (E&T) also acts as a liaison between the program staff and other stakeholders, including community members, government agencies, and external partners. The Haisla Nation is the band government of the Haisla people. Our mission is to build a powerful, prosperous and proud community, healthy in mind, body and spirit. We believe in building a strong and thriving community, with healthy and happy members and a sustained and prosperous environment. We are about 1962+ people, with approximately 532 living in Haisla (Kitamaat Village). We have lived off the land and waters of our traditional territory for thousands of years, and it remains the focus of all we do.
Requirements
- High school diploma or equivalent.
- Business Administration Certificate or equivalent.
- 1 to 3 years of experience in an administrative role.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and various databases, search engines and Outlook/email.
- Strong organizational and time management skills with an attention to detail and accuracy in data entry and record-keeping.
- Strong interpersonal, communication, and presentation skills with the ability to professionally connect with and influence a diverse group of individuals.
- Excellent interpersonal and communication skills, both verbal and written.
- Ability to meet intensive and changing deadlines.
- Ability to work independently and as a team.
- Satisfactory completion of criminal records check (with vulnerable sector screening if relevant).
Nice To Haves
- Experience working for a band government or Indigenous organization an asset.
- Strong analytical and problem-solving abilities, with a focus on data-driven decision-making.
- Valid BC driver’s license and own vehicle is an asset.
Responsibilities
- Oversee daily office functions, such as handling correspondence, coordinating meetings, and maintaining organized files.
- Provide comprehensive administrative support to the Employment & Training program staff, including travel arrangements and managing calendars.
- Primary administrative support to the Education& Training Director.
- Prepare, review, and distribute various documents, including reports, memos, and meeting minutes.
- Manage incoming and outgoing mail communications.
- Ensure confidentiality and security of sensitive information.
- Scheduling, coordinating and attending school visits (SD82 and IEC) with the Director as required.
- Maintain up to date and accurate records, including filing systems, databases and archives.
- Assist with budget tracking, including processing invoices, expense claims, and purchase orders.
- Assist in the coordination of Employment & Training programs and events.
- Act as a liaison between the Employment & Training program and other stakeholders, including community members, government agencies, and external partners.
- Other related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
