Administrator, Doc Controls

Aecon • Mount Laurel, NJ

9d

About The Position

Aecon Engineering Services Inc. (United), now part of Aecon Group Inc., is seeking a Document Control Administrator to manage project information for engineering, procurement, and construction (EPC) projects. The role involves providing general support to project and document control teams. Aecon is a North American leader in infrastructure development, focusing on safely and sustainably building for future generations. They are involved in impactful projects in transportation and energy, aiming to build, connect, power, and strengthen communities. Aecon emphasizes safety, integrity, accountability, and inclusion, investing in employee well-being, career development through Aecon University and Leadership Programs, and fostering inclusive work environments. They are also a leader in sustainable construction, operating responsibly to minimize environmental impact.

Requirements

• High School diploma or demonstrated equivalent.
• A minimum of 3 years of prior document control experience supporting an engineering, procurement, construction or infrastructure project.
• Hands-on experience with Aconex and SharePoint.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple document control and administrative priorities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
• Works independently with minimal supervision, serves as a reliable document control resource for assigned projects.
• Organized, proactive, and able to operate with urgency.
• Excellent written and verbal communication.

Nice To Haves

• Working knowledge of SAP software is preferred.

Responsibilities

• Manage document and drawing lifecycles in Aconex and SharePoint, including uploading, revisions, transmittals, distribution, and archiving project records.
• Provide document control, general project administration, and meeting coordination in addition to other project-based activities.
• Maintain accurate document registers, logs, revision histories, and status reports.
• Ensure compliance with project and client document control procedures, naming conventions, numbering, and metadata.
• Perform quality checks prior to internal issue and client submission.
• Track document deadlines, overdue items, and follow up with project teams.
• Support audits by maintaining document traceability and version control.
• Provide user support for Aconex and SharePoint, including workflows and access requests.
• Assist with meeting coordination, minutes, and action item tracking.
• Support onboarding of project staff, consultants, and vendors.
• Maintain contact lists, distribution lists, and project filing systems.
• Assist with record retention and archiving activities.

Benefits

• Health Insurance Benefits (Comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan)
• Paid Vacation - (vacation/wellness days)
• Health and Wellness Home Benefit - (wellness subsidy for fitness/health)
• Tuition Reimbursement - (strong career growth support for approved degrees, diplomas and courses)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED