Administrator - Department of Bioethics and Humanities

University of Washington Medical Center•Seattle, WA

6d•$100,008 - $121,560•Hybrid

About The Position

The Department of Bioethics & Humanities is an independent unit in the UW School of Medicine, based in the Health Sciences complex. Our 11 interdisciplinary core faculty—drawn from medicine, the social sciences, and the humanities—work across the School’s two major domains: biomedical research and clinical care and operations, providing ethics support across the translational pipeline—from bench discovery and preclinical models to clinical trials, bedside care, and system-level policy. With an annual budget of approximately $2 million, we partner across UW and Seattle Children’s and maintain a thriving adjunct and affiliate program with 38 members. The Administrator reports to the Department Chair and School’s Associate Dean of Administration and Operations and serves as the business manager and senior administrative support representative for the Department. As such, the Administrator has a comprehensive range of responsibilities, including: financial planning/management, budget development, supervision of the Department’s classified and exempt staff, personnel, payroll, purchasing, special project support, and other administrative functions for the School of Medicine. This position supervises 3 administrative staff. The position is 75% FTE (30 hours per week) and is eligible for a hybrid work schedule. The position requires the incumbent to be available Monday through Friday during standard business hours.

Requirements

Minimum of 5 years of experience specific to the position
Bachelor’s degree in Health Care Administration, Business or a related field
Management-level administrative experience, preferably in a research institution environment or academic medical center.
Demonstrated competence in financial operations, business planning, financial analysis, and strategic planning.
Demonstrated experience working with large, highly structured personnel systems.
Proven leadership, communication, team building and problem-solving skills.
Demonstrated ability to address complex and sensitive administrative issues with diplomacy and effectiveness.
Functional understanding of research grant administration.

Nice To Haves

Master’s degree in health care administration, Business or a related field; plus at least five years of relevant experience.
Experience in a medical school, research institute or university setting.

Responsibilities

Manages department operations to ensure the day-to-day and cyclic requirements are met; plans, resources, and monitors programmatic activities; prepares reports, terminates, or continues programs; plans or coordinates marketing documents or activities.
Coordinates a variety of general administrative activities necessary to the department’s day-to-day operations.
Manage core administrative staff and contracted shared services (research administration, faculty and staff HR, IT) to ensure essential operational needs are met.
In conjunction with the Chair and Assistant to the Chair, the Administrator will provide strategic direction regarding marketing department programs and offerings, branding, and public engagement both internal and external to UW Medicine.
Oversees and champions diversity, equity, and inclusion efforts within the department.
Understands and integrates the cyclic operational responsibilities of the UW and SoM into department planning, policies, and procedures.
Understands and implements change management processes that include not only organizational dynamics, but also the policies and procedures of approving offices or agencies.
Manage facilities to ensure effective, efficient, and safe operations and preservation of resources.
Negotiates or builds new relationships, partnerships, or coalitions to advance the department’s vision or mission.
Manages the financial resources of the department to include budgets and funds from federal, state, private, University, and foundation sources to ensure ethical and fiduciary practices.
Supports program managers(s) and faculty directors in the strategic and financial management of: UW Medicine Clinical Ethics Consultation Service Educational programs - the Master of Arts in Bioethics and the Undergraduate Minor in Bioethics Fee-based/self-sustaining continuing education programs - the Advanced Training in Healthcare Ethics online training program and annual Summer Seminar in Healthcare Ethics Bioethics Grand Rounds, Harborview Ethics Forum, and maintaining the Ethics in Medicine web resource
Supports the faculty and staff to facilitate the department’s ability to achieve research, educational and service goals.
Interprets policies and regulations concerning the department’s financial activities; ensures compliance with the University’s policies and procedures as well as guidelines from the federal government, state, and other research project sponsors.
Develops and implements internal financial system controls to ensure integrity of all financial transactions in accordance with applicable jurisdictions.
Maintains a working knowledge of the department’s financial operations, funding sources, policies, and procedures.
The Department of Bioethics & Humanities employs 11 core faculty, and 3 administrative staff. The department partners with the SOM HR Shared Service and AHR Shared Services to ensure the organizational structure is in place to support staff and faculty HR functions.
Support the Assistant to the Chair, who serves as the primary liaison with the shared services, to ensure all academic HR and staff HR needs are being met in accordance with UW and School of Medicine policy and procedures.
Interprets and integrates federal, state, UW, SoM, and other local laws and agreements into department policies and procedures.
Responds to and assists in needs/requirements for faculty and staff training and coaching.
Manages the research resources of the department, to include grant and contract staff and processes, research staff support, capital equipment, physical plant, IRB, and Protected Health Information compliance issues.
Partners with the SOM Post-Award Shared Service team on administrative procedures for grant and contract administration.
Assists faculty in the identification of research sponsorship, pre-submission activities, IRB and other federal research requirements, supports documents and verifications, and submission of grant and contract proposals.
Reviews and approves all department grant and contract applications.
Support the development of a cohesive departmental research strategy by coordinating information, tracking opportunities, and helping position faculty for successful grant submissions.
Promotes compliance and manages risk in accordance with policies of the University, UW Medicine, and other oversight bodies, to ensure operations and resources are in alignment with mission and requirements.
Interprets and integrates federal, state, and industry laws or policies on corporate compliance; topics to include fraud and anti-kick-back, to mitigate risk to the department and to individual faculty or staff.
Ensures that all spaces and rooms are properly equipped and have the appropriate security measures in place to safeguard information, physical resources, and staff.