Administrator, COO Office

CPA Calgary Chapter•Calgary, AB

16h•Hybrid

About The Position

Reporting to the COO, the Administrator, COO Office provides a variety of administrative support to the COO and CFO, preparing and coordinating Board and Committee materials, developing agendas, recording and distributing minutes, managing travel logistics and expense reporting, and supporting peak-period administrative needs.

Requirements

Minimum 2 years of experience in office administration and customer service
Excellent verbal and written communication skills.
Proficiency working with Microsoft Office software, including Word, Excel, Outlook and Teams.
Proven ability to provide excellent customer service and maintain a high level of professionalism in all interactions.

Nice To Haves

Post-secondary education would be an asset.
Understanding of Accounts Payable and Accounts Receivable processing is an asset
Experience with ERP software is an asset

Responsibilities

Assist with the preparation of meeting materials, including developing agendas and coordinating the collection and distribution of supporting documents, presentations and meeting minutes
Support the preparation of Board and Committee materials under the direction of the COO and CFO
Proofread and format documents
Organize and maintain files, records, and documentation in an efficient manner
Coordinate and arrange travel logistics, including bookings and itinerary management
Prepare and submit monthly expense reports for the COO and CFO
Plan, coordinate, and execute team events for various departments within the COO Office
Provide general administrative support during peak periods such as member billing period
Provide reception coverage when needed
Support ad hoc tasks and special projects as assigned