Administrative Workflow Specialist

BB&E•Lackland Air Force Base, TX

5d•Onsite

About The Position

BB&E is currently seeking a detail-oriented Administrative & Workflow Specialist to support the AFIMSC Installation Engineering Division for joint basing onsite at JBSA-Lackland, TX. This role involves providing administrative support, data management, file management, and other tasks to support AFIMSC leadership. The specialist will also provide program and project-level Advisory and Assistance Services (A&AS) and utilize Air Force systems for their duties.

Requirements

U.S. Citizenship and the ability to obtain/maintain Secret Security Clearance is required
Experience with Task Management Tool (TMT) is required
Proficiency with MS Office Suite, Adobe, SharePoint, and Outlook is required
Strong Communication Skills: Excellent verbal and written communication skills
Organizational Skills: Must have a high degree of organization when performing tasks
Self-Starter: Highly motivated, with the ability to communicate with installation points of contact on a routine basis
Minimum of 2 years of related experience is required
Minimum of a High School Diploma or its equivalent is required

Nice To Haves

Prior military service or detailed working-level knowledge of the Air Force structure is preferred

Responsibilities

Provide administrative support, data management, file management, and other tasks to support AFIMSC leadership.
Provide program and project-level Advisory and Assistance Services (A&AS) in support of AFIMSC Leadership.
Use Air Force systems to perform duties, including Advanced Distributed Learning System (ADLS), Air Force SharePoint sites.
Assist with AFIMSC workflow to include TMT and tracking all taskers.
Assist with management of the AFCEC Workflow.
Assist with reviewing/updating Business rules on an annual basis.
Analyze data and perform cross comparisons and data gap analysis.
Perform QA/QC Reviews on high level briefing slides to ensure accuracy.
Review and consolidate inputs into Final Draft WARs and MARs and submit Weekly Activity and Monthly Activity Reports.
Assist with Records Management; Store, search, retrieve and dispose of records.
Search and retrieve records required by Freedom of Information Act and close record searched in the Air Force Records Information Management System.
Provide Conference and Meeting Support to AFIMSC.
Develop meeting agenda, notify participants through meeting invitation, gather data and provide slides for each of the aforementioned meetings.
Track all action items generated from the aforementioned meetings and assist in resolving Action Items.
Develop meeting invitations, confirmations, and questions for government personnel interviews for the Division.
Ensure folders for the Division are maintained/updated and documentation properly organized.
Update various distribution lists by adding/changing/deleting names for notifications, meetings, and emails for the Division.

Benefits

Competitive compensation packages
Participation in the Employee Stock Ownership Plan – BB&E is 100% employee-owned!
Discretionary bonus
Medical, Dental, and Vision Insurance with health care concierge
Employer provided Short-Term & Long-Term disability
Employer provided Life insurance
Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits
Generous PTO plus 11 paid holidays
Traditional & Roth 401(k) options with fully vested employer match
Tuition reimbursement & professional development
Employee referral program
Employee discounts
Employee Assistance Program (EAP)
Pet insurance discount