Administrative Unit Supervisor

State of Maryland • Baltimore County, MD

8d • Onsite

About The Position

The main purpose of this position is to plan, coordinate, supervise and evaluate the work of the Administration Unit for the Baltimore County Department of Social Services. The unit includes the following functional areas: financial reporting; cash receipts, accounts payable, and accounts receivable processing through the Financial Management Information System (FMIS) and the Microsoft D365 accounting systems; Admin working fund disbursements, reconciliation, and reimbursement including County emergency assistance; and gift card monitoring. The position is responsible for interpreting and applying accounting and administrative policies and procedures related to each of these functional areas. The position supervises a Fiscal Accounts Technician. At all times, the Supervisor provides customer service to both internal and external customers that meets or exceeds the Department’s standards.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
• Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.
• U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Nice To Haves

• One year of experience utilizing automated financial/accounting software such as FMIS or related.
• One year of experience participating in compliance audits, drafting of audit responses and developing corrective action plans.
• One year of experience training, mentoring or providing technical guidance to finance staff regarding accounting processes and procedures.
• One year of experience in developing and maintaining automated spreadsheets, financial reports, databases or other tracking tools for fiscal monitoring, reconciliation, or analysis, and creating formulas.

Responsibilities

• Manage the Agency’s Fiscal Administration Unit
• Assist in the interpretation and application of applicable regulations governing fiscal administration.
• Assist in the planning, implementation, coordination, and management of the daily operations of the Fiscal Administration unit.
• Training and monitoring of staff, performance evaluation, promotional and disciplinary decisions, and scheduling of staff to ensure that unit outcomes are achieved in a timely and accurate manner.
• Implement policies and procedures related to accounts payable, deposits, and accounts receivable.
• Implement policies and procedures related to the agency’s various automated systems- FMIS, D365- to ensure compliance with relevant requirements and efficient operation.
• Conduct operations ethically; adheres to compliance requirements; provides discipline and structure that influences the staff awareness of and respect for operational controls.
• Review Central Services’ staff CPC statements and supporting documentation; prepare journal entry in FMIS to distribute charges.
• Assists with Fiscal Year closeout by adhering to FMIS processing cut-off date, preparing expenditure and gift card accruals, and monitoring liquidation of accruals in the new fiscal year.

Benefits

• health insurance
• dental
• vision plans
• six (6) personnel days annually (prorated based on start date)
• ten (10) days of accumulated annual leave per year.
• fifteen (15) days of accumulated sick leave per year.
• up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• at least twelve (12) holiday per year.
• Pension

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED