Administrative Technician

ATA Services Inc • Waterbury, VT

4d • $0 - $18 • Onsite

About The Position

ATA Services, Inc., is looking for an Administrative Technician to help support Vermont's Department of Children and Families. This is a friendly office environment with individuals committed to helping fellow Vermonters. Please apply, we can't wait to work with you!

Duration: October 12 - No end date

Non-exempt Hourly Rate: $18.37

Requirements

• Working knowledge of record keeping, filing, office management practices, procedures, and standard administrative processes.
• Working knowledge of English grammar, spelling, vocabulary, and punctuation.
• Ability to understand and follow complex oral and written instructions; organize and maintain accurate records; collect, review, and enter information accurately; prepare routine correspondence and notices; and communicate effectively, both orally and in writing.
• Ability to use standard office technology and computer applications.
• Ability and willingness to receive training and develop proficiency in Excel and other systems utilized by the program.
• High school graduation or equivalent and one year of office or clerical experience; or Completion of a vocational or technical training program in business, office administration, financial support, or a related field; or one year or more of college-level study in accounting, business administration, public administration, or a related field.

Nice To Haves

• Basic familiarity with Microsoft Excel or similar spreadsheet software is desirable.

Responsibilities

• Performs a variety of administrative and clerical duties in support of the Vermont Homelessness Response Continuum (VHRC).
• Prepares, generates, reviews, and mails notices and other correspondence to clients.
• Assists with maintaining, reviewing, and updating program records, reports, forms, and tracking documents to ensure information is accurate and complete.
• Collects and reviews client information and enters information into appropriate systems, forms, spreadsheets, and program records. Maintains and updates waitlists and other tracking lists for households seeking emergency housing assistance.
• Prepares and processes extension request documentation and other program-related paperwork.
• Uses established office systems and procedures to organize, file, retrieve, and maintain electronic and/or paper records.
• Assists with tracking program activities, deadlines, requests, and client information.
• May perform data entry and basic spreadsheet functions using Microsoft Excel or similar programs and must be willing and able to learn additional systems and applications used by the program.
• Communicates with staff, clients, and other parties regarding administrative processes and documentation.
• Follows established procedures and complex oral and written instructions while handling information accurately and maintaining appropriate confidentiality.
• Performs related administrative and clerical duties as assigned.

Benefits

• Equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.
• Compliance with applicable state and local laws governing nondiscrimination in employment.
• Prohibition of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED