Administrative Technician

Prince William County Government•Prince William County, VA

2d•Hybrid

About The Position

Virginia Cooperative Extension (VCE)-Prince William is seeking an organized, service-oriented Administrative Technician to support the Parent Education Program. This part-time benefitted County position helps families access classes and services while keeping registration, records, class logistics, and routine fiscal processes accurate and on schedule. The Administrative Technician is a primary administrative contact for Parent Education participants, instructors, referral partners, and the public. The position works closely with the Parent Education Program Manager and program team to support day-to-day operations.

Requirements

High school diploma or G.E.D.

Nice To Haves

Two or more years of experience providing administrative and customer-service support in an office, educational, human-services, nonprofit, government, or similar environment.
One or more years of experience managing registrations, schedules, participant or client records, or program databases.
One or more years of experience handling payments, receipts, deposits, procurement-card transactions, purchasing documentation, or similar financial records.
One or more years of experience reconciling accounts or financial transactions and researching or resolving discrepancies.
Two or more years of experience using Microsoft 365 or comparable business applications in a professional setting, particularly Outlook, Word, and Excel; experience with Teams and SharePoint is desirable.
Professional working or conversational proficiency in Spanish.

Responsibilities

Process walk-in and electronic registrations; respond to routine telephone, email, and in-person inquiries; collect and receipt program fees; and send confirmations, reminders, and schedule changes.
Maintain the participant database and registration system, including registration, attendance, and class-completion data, and prepare routine completion documentation and certificates.
Prepare participant rosters and class surveys; maintain the Prince William County web scheduling page; and support class schedules, instructional materials, room arrangements, and routine program communications.
Prepare most program deposits, maintain supporting records, and coordinate independent verification of deposits.
Serve as the program procurement card (P-card) holder, make authorized purchases, maintain required documentation, and submit complete P-card records to VCE Business Services for allocation and subsequent approval.
Reconcile assigned Parent Education financial records and accounts, research discrepancies, and coordinate follow-up with Business Services and program leadership.
Maintain SharePoint files, spreadsheets, participant and class records, and other program documentation in accordance with confidentiality and records-management requirements.
Provide general administrative support to the Program Manager and program team and occasional logistical support for evening or weekend program activities.