Administrative Technician Town Hall

TOWN OF CHINO VALLEY•Chino Valley, AZ

4d•$19 - $19•Onsite

About The Position

Under limited supervision, this role provides staff support services to a supervisor or manager and provides services to the public as needed. The Administrative Technician is responsible for greeting the public, processing receipts and payments, maintaining office supplies, scheduling meetings, processing applications, performing various support activities like scanning and faxing, preparing correspondence, coordinating meeting rooms, managing Town vehicles, maintaining front lobby and kitchen areas, performing data entry, and maintaining confidentiality. The position also supports the Town's goals and priorities by demonstrating courteous behavior and upholding policies and procedures.

Requirements

High school diploma or equivalent
One year of experience in general administrative support or an equivalent combination of education, training and experience.
Possession of a valid driver’s license.
Knowledge of customer service practices.
Knowledge of modern office procedures, practices and equipment.
Microsoft Office Suite skills including MS Word, Excel, PowerPoint & Outlook.
Knowledge of basic principles and practices of bookkeeping, cash receipting, cashiering, data entry.
Knowledge of uses and applications of personal computers and various software applications.
Ability to develop and maintain effective working relationships with Town staff, external organizations, elected officials, other public jurisdictions and the general public.
Ability to provide excellent customer service.
Ability to establish and maintain various manual and automated records and filing systems.
Ability to maintain composure and work effectively under stressful conditions.
Ability to balance several distractions at one time in a thoughtful and considerate manner.
Ability to communicate effectively, both orally and in writing.
Ability to assess and prioritize multiple tasks, projects and demands.
Ability to operate a personal computer utilizing a variety of business software.
Ability to maintain strict confidentiality.

Responsibilities

Greets the public via phone or in-person; receives and responds to questions; directs to the appropriate staff for additional assistance.
Processes receipts and payments, reconciles cash drawer.
Processes payments for water fill station customers.
Distributes incoming mail to Town Hall, shipping assistance.
Maintains office supply inventory, orders supplies and materials for Town Hall departments.
Schedules meeting rooms; prepares rooms for meetings, posts Town Hall meeting room schedules.
Reserves facilities for public body meetings, set up meetings, create files/filing, printing meeting packet, and mail.
Processes liquor license applications and accept payments of application fees.
Performs various support activities, including document scanning, shredding, photocopying and faxing; operates presentation equipment.
Performs work duties and provides staff support to departments or divisions.
Prepares correspondence; prepares files; provides office organization for Town Hall departments.
Works with outside parties in coordinating meeting rooms for either Town events or meetings, or coordination for meetings of external parties to be held on Town premises.
Schedules Town vehicle(s) (garaged at Town Hall) for maintenance, fueling and cleaning.
Schedules use of these vehicle(s) by Town employees/Council members.
Maintains front lobby area, to include re-stocking brochures, business cards, informational material, workstation, and overall tidiness.
Maintains kitchen area in Council Chambers at Town Hall, keeps inventory of and orders kitchen supplies; monitors and replenishes water in water dispensers.
Performs miscellaneous data entry and maintains various department documentations.
Maintains confidentiality regarding communication with various parties.
Maintains the integrity, professionalism, values and goals of the Town by assuring that all rules and regulations are followed, and that accountability and public trust are preserved.
Supports the relationship between the Town and the constituent population by demonstrating courteous and cooperative behavior when interacting with residents, visitors and Town staff; enthusiastically promotes the Town’s goals and priorities in compliance with all policies and procedures.
Performs related duties as required or assigned.